Petition Process for
UCLA Samueli Engineering Undergraduates

Our Office is currently open for scheduled appointments and other student services. Drop-in advising will remain virtual (via Zoom) for the time being.

Petitions should be sent via Message Center.

If you have additional questions please feel free to reach us at 6426 Boelter Hall, during our regularly scheduled drop-in advising hours, through a 1-on-1 appointment, or through Message Center.

ONLINE PROCEDURE FOR SUBMITTING PETITIONS:

Petitions should be filed online only.

Please follow the instructions on the form/s below and submit both petition/s & supporting document/s electronically via the Petitions Message Center. Counselors review all petitions on Thursday mornings. Petitions must be submitted by Noon on Wednesday to be included in the Thursday petitions meeting.

Students will be notified of petition results via Message Center within 1-2 weeks. 

If you have any further questions, please leave a voicemail at (310) 825-9580, and we will call back in a timely manner to assist you.

FEE REDUCTION - The deadline to file for a fee reduction is Friday of the second week of the quarter, it is the student's responsibility to submit the form before the deadline for consideration
The deadline to file for a fee reduction is Friday of the second week of the quarter.  It is the student’s responsibility to check with special programs such as Dashew (if you are an international student), the Financial Aid Office (if you are on financial aid), Athletics (if you are an athlete) or other special programs that might require a 12 unit minimum such as a scholarship or campus employment before submitting a fee reduction request as dropping below 12 units might jeopardize your status with these programs.

As a Samueli Engineering undergraduate student, you may be eligible for a fee reduction if you are:
A degree candidate and in any one of your last three academic terms before degree completion and are enrolled in 10 units or less in that term. If you choose to file this petition in a quarter prior to your final term, then you will not be approved for a fee reduction in your final term. You may only receive a fee reduction once in your last three academic terms on the basis of being a degree candidate. If you wish to have a fee reduction for your final term, you must first: 1. Follow the degree audit process and 2. Receive confirmation from the degree auditor that you need no more than 10 units to complete your degree requirements and that you will be completing your degree at the end of the quarter in question. The degree auditor will inform you of the necessary paperwork to be filed. Or if you wish to have a fee reduction for one of your last three academic terms (not your final term), send a message center for more information on the petition process.

You may also be eligible for a fee reduction if you are a student who is not able to manage full-time enrollment for reasons of family responsibilities or for health reasons and intends to enroll in 10 units or less. It is presumed that your part-time student status is of a long-term nature and valid documentation must be provided for fee reduction consideration. Students who work 20 hours or more may petition to drop below the minimum term enrollment requirement of 12 units; however, may only be considered for one-quarter of a fee reduction for employment reasons.

If you believe you are eligible for a fee reduction based on the above reasons and wish to be considered for a fee reduction you should submit the fee reduction form through Workflow BY the week two deadline.

Please note: On occasion students run into issues accessing Workflow, if this occurs we suggest trying these steps:
1) Log off and log back on
2) Clear your browser’s cache
3) Try a different browser

Reasons for a fee reduction request

  • Degree candidate – Workflow does not have a degree candidate as an option for reason. In the text box under reasons please indicate that you are filing based on degree candidacy. Also, attach a copy of the fee reduction form with reason.
    You may only receive a fee reduction once in your last three academic terms on the basis of being a degree candidate.
  • Medical reasons – on the workflow form,  select the reason as medical AND you must provide medical documentation.
  • Employment reasons – on the workflow form, select the reasons for employment AND you must provide verification of employment for 20+ hours a week. Students who work 20 hours or more may petition to drop below the minimum term enrollment requirement of 12 units; however, may only be considered for one-quarter of a fee reduction for employment reasons.
  • Personal reasons – if you are a student who is not able to manage full-time enrollment for reasons of family responsibilities, you must first communicate with an academic counselor to discuss the specifics of your situation for consideration BEFORE
    the second-week fee reduction form submission deadline
FEE REDUCTION WORKFLOW

 

 

 

CHANGE CATALOG YEAR TO CURRENT CATALOG
Submit CCLE survey here

Student must follow all requirements of new catalog

Students submitting petitions to the Associate Dean must present legible, clearly stated requests, based on logically correct and academically meaningful reasons, supported by appropriate documentation. NOTE: There is no guarantee any petition will be approved. Please plan accordingly.

 

                REQUEST                                  FORM                                                             REASON                                                                        ADDITIONAL INFO   
Change of Major into or within Engineering Change of Major Online Process Statement (at most one page) of interest in proposed major Please reference the change of major website for criteria and other consideration needed before you file a request.  Do not request a change of major if you are not in good academic standing, but instead meet with an OASA counselor to discuss options. see Change of Major website for details
Dashew Forms Dashew Forms Students who need any Dashew forms signed by a counselor must submit the form to our petitions queue Examples of Dashew forms include:
Reduced Course Load
Verification of Degree Completion
 
Double Major/Minor Request to Add a Double Major or Minor Form At least a 3.00 gpa and in good academic standing.  Must provide 4 or 5 year plan of all courses to be taken in primary major and second major/minor, per the petition form Use the Request to Add a Double Major or Minor Form  FIRST. If approved, additional paperwork will be required to officially add a double major/minor.  
Enroll in less than 12 units Internal HSSEAS Petition 

Within the form you’ll want to include:
– Which term you’re requesting the <12.0 unit request for
– The courses you have planned for that quarter

Medical and work related reasons require verification. Examples include:
– A doctor’s note
– A letter from your employer confirming your weekly hours or any change to your work schedule

If you need less than 12 units to graduate, confirm with one of our degree auditors

For personal/family reasons see your counselor FIRST

 

 
Enroll in a Graduate course Internal HSSEAS Petition 

Within the form you’ll want to include:
– The department and course number
– A course syllabus/outline

Clarify if this is for excess units (an extra course), or if you are attempting to satisfy a major requirement (specify which requirement). 

You must have a 3.000 GPA and meet requisites for the graduate course in question

If approved, then obtain PTE number from instructor

 

Exception to Grading Basis

Internal HSSEAS Petition  Department and course number
Department offering the course must have listed it as grading optional
These petitions are rarely if ever approved for engineering courses and generally apply to non-engineering courses only.  Petitioning does not guarantee approval  
Excess Units (over 21 units) Excess Study List Petition Previous term grades

Student must be in good academic standing.  Student must meet requisites for proposed courses.

New students must establish a UCLA gpa and be in good standing to be considered for excess units.

 
Extend Grade of Incomplete University Petition (Blue)

Department and course number, Reason you are unable to complete the work on time

Verification of your reason if appropriate (e.g. note or email from instructor)

Request your extension BEFORE the grade of I lapses to F.  
Enroll in 195/199 contract course Generate contract through MyUCLA Pay attention to 195/199 instructions outlined here.

Contract forms for enrollment in 195 & 199 courses must be submitted to the Message Center Petition queue no later than the Tuesday of week 2,

to avoid the 3rd week add fee.  This fee will be assessed during 3rd week regardless of the reason.  To avoid this fee, it is advisable to begin the contract course process before the quarter begins.

 

 
GE course not on list Internal HSSEAS Petition 

Within the form you’ll want to include:
– The Department and course number
– A course outline/syllabus

Specify which category you want this GE to fulfill. Please provide academic justification.  
Late Add/Drop Internal HSSEAS Petition  Within the form, you’ll want to include:
– The Department and course number
– Why you missed the deadline

For extenuating circumstances (e.g., work or medical reasons), please include supplemental documentation.

Examples of supplemental documentation include:
– medical verification (e.g., a doctor’s note)
– a letter from your employer verifying your work hours and employment

Since petitions aren’t guaranteed, a compelling reason should be given to justify why an exception should be made. Students should continue to attend class until a decision is made.

For personal/family reasons see your counselor FIRST.

Instructor approval is required for late additions. This confirmation can come via email or through signature on the Registrar’s Enrollment Petition. Please include the Registrar’s Enrollment Petition along with our Internal HSSEAS Petition.
Major Elective Internal HSSEAS Petition 

Department and course number and title of course

Course outline/syllabus

Specify the quarter  you completed or plan to take the course in question

Academic justification of why this course should fulfill the major requirement and how the course relates to your major program or other electives completed or planned.

It may help to also list your other electives completed and planned, including course being petitioned for so we have a sense of your plans.

 
Major required course substitution Internal HSSEAS Petition 

Department and course number

Course outline/syllabus for both the required course and the course you want to substitute

Specify the quarter  you completed or plan to take the course in question

Academic justification

Substitutions for required courses are RARELY approved

 
Repeat a course more than once University Petition (Blue) Course(s) to be repeated and terms in which the course(s) were previously taken You are advised to review the repeat rule  
Restore credit for a course due to a sequence violation University Petition (Blue) Department and course number
Approval from the department with the sequence rule
Discuss this with your counselor BEFORE submitting a petition  
Credit for courses taken while under dismissal University Petition (Blue) List of schools attended, and the terms you attended them You must be in good academic standing before requesting credit for courses taken while dismissed  
Technical Breadth Elective Internal HSSEAS Petition

Department and course number and title of the course

Course outline/syllabus

Specify the quarter you completed or plan to take the course

Clearly outline your technical breadth area and make sure you have declared this area via MyEngineering

Academic justification of why the course should complete the requirement and how it the course relates to the area you have chosen or other electives completed or planned.

Include the two other courses that will complete your technical breadth requirements

 
Waive Units or Course Internal HSSEAS Petition  Department and course number and/or requirement (e.g. lower division math) to be waived Discuss this with your counselor BEFORE submitting a petition  
Withdrawal UCLA Withdrawal Notice Students are encouraged to reach out to an academic counselor so that we can best advise them on their absence and help in their return    

 

NOTE: There is no guarantee any petition will be approved. Please plan accordingly.