Enrolling in Research and Internship Courses
When to Submit: All contracts (except 99s) and supplemental documentation should be submitted through Message Center for review. In order to avoid the Week 3 add deadline fee, all relevant material should be submitted no later than Tuesday of Week 2.
Research Courses (99, 194, 196, 197, 199)
Additional Note: For a faculty member to be an instructor for a 199 independent research course they must have a UCLA directory listing.
Lab Safety Training will be REQUIRED
Lab Safety Training must be completed BEFORE Beginning Research (Students are advised to sign up for training well in advance of enrollment deadlines – Students are now REQUIRED to submit a copy of their lab training certificates when submitting contracts to enroll in 99, 196, 198, 199 research in engineering, medicine, life sciences and physical science)
All students, volunteers, and staff members must receive the proper training BEFORE they begin working in the laboratory. The following information outlines minimum training requirements and additional resources:
- The “Laboratory Safety Fundamental Concepts” class is required for all students, volunteers, and staff in laboratories. Please see the EH&S training schedule for class dates and enrollment instructions.
- The “Laboratory Safety for Principle Investigators/Laboratory Supervisors” class is required for all PIs with laboratories. This class was specifically designed for faculty and supervisors in laboratory settings. Please see the EH&S training schedule for class dates and enrollment instructions.
- Given the importance of fire safety, all new students, volunteers, and staff members should receive fire safety training. EH&S has developed a number of resources to assist you such as:
For guidance on what training is required based on the type of research being conducted, please refer to the lab safety training matrix. For further information please refer to the EH&S Training FAQ – click here
SRP 99 - Student Research Program
SRP “99” are NOT processed through the Office of Academic and Student Affairs (OASA). These research experiences are processed by the Student Research Program – SRP http://www.ugresearchsci.ucla.edu/srpintro.htm. Please work directly with the SRP office as these contract courses do NOT require OASA approval.
Course 194: Research Group Seminars
If a Course 194 is available for the academic term, it will be listed under the academic department offering this course (e.g., COM SCI 194 or MECH&AE 194). You can find the course offerings available during the academic term on UCLA’s Schedule of Classes.
Enrollment Instructions
Enrollment usually requires Instructor Consent in the form of Petition to Enroll (PTE) number. A PTE number is issued at the discretion of the listed instructor and approval is subject to their established criteria. If obtained, you can enroll through MyUCLA like any other course.
Course 196: Research Apprenticeship
Unlike Course 194 courses, Course 196 options are NOT available for enrollment in the Schedule of Classes. You must create a contract and submit this contract for review in order to be officially enrolled. The process to create a contract is as follows:
From MyUCLA (https://my.ucla.edu/) the menu item to create “Contract Courses” will be located under the “CLASSES” tab. From there please follow the listed instructions.
- Once you select the instructor, make sure to select the academic department that this instructor is affiliated with (i.e., select Computer Science if your instructor is a Computer Science Professor, select Bioengineering if your instructor is a Professor within the Bioengineering Department, etc.). Do NOT select “ENGR”.
- We will not enforce signatures on Non-Engineering 196 contracts, and will instead leave that up to the discretion of the department you are doing the contract with.
Enrollment Instructions
Submit the completed and “signed” 196 contract through Message Center to our Petitions/Exceptions Queue. In order to avoid the 3rd Week add deadline fee, 196 contracts should be submitted no later than the Tuesday of Week 2.
If the 196 contract is approved:
- For engineering students enrolling in a non-engineering 196 course
- If you are working with an outside Academic Department, you will need to notify that department of your 196 to process the enrollment after it has been reviewed by OASA.
- If you are working in other, non-academic departments that fall under the MED umbrella (e.g., MED, SURGERY, PEDS), you will need to notify UCLA’s Registrar’s Office to process enrollment after your contract is reviewed by OASA.
- Ensure to read through your created contract in its entirety. You are responsible for completing all elements as detailed within the contract itself and any listed requirements by the department you are working with.
Course 197: Individual Studies
Unlike Course 194 courses, Course 197 options are NOT available for enrollment in the Schedule of Classes. You must create a contract and submit this contract for review in order to be officially enrolled. The process to create a contract is as follows:
From MyUCLA (https://my.ucla.edu/) the menu item to create “Contract Courses” will be located under the “CLASSES” tab. From there please follow the listed instructions.
- Once you select the instructor, make sure to select the academic department that this instructor is affiliated with (i.e., select Computer Science if your instructor is a Computer Science Professor, select Bioengineering if your instructor is a Professor within the Bioengineering Department, etc.). Do NOT select “ENGR”.
- We will not enforce signatures on Non-Engineering 197 contracts, and will instead leave that up to the discretion of the department you are doing the contract with.
Enrollment Instructions
Submit the completed and “signed” 197 contract through Message Center to our Petitions/Exceptions Queue. In order to avoid the 3rd Week add deadline fee, 197 contracts should be submitted no later than the Tuesday of Week 2.
If the 197 contract is approved:
- For engineering students enrolling in a non-engineering 197 course
- If you are working with an outside Academic Department, you will need to notify that department of your 197 to process the enrollment after it has been reviewed by OASA.
- If you are working in other, non-academic departments that fall under the MED umbrella (e.g., MED, SURGERY, PEDS), you will need to notify UCLA’s Registrar’s Office to process enrollment after your contract is reviewed by OASA.
- Ensure to read through your created contract in its entirety. You are responsible for completing all elements as detailed within the contract itself and any listed requirements by the department you are working with.
EFFECTIVE FALL 2024: Please review the updated policies and submission requirements specific to 199 Directed Research Courses. These changes are only effective for contracts created under an Engineering Department.
Effective Fall 2024:
By enrolling in this directed research course, the participating student understands that they are required to present their research at the annual Undergraduate Research Week (URW) Showcase Day. Students can learn more about UCLA’s URW and sign up to present their research on our web page: https://sciences.ugresearch.ucla.edu/research-week/.
The URW experience provides students an excellent opportunity to share their research project with their peers, family, research lab collaborators, and the general campus community. This is also a wonderful opportunity for students to add a research publication to their professional resumes/CV.
Students within the College who choose to participate in Engineering Department 199 courses will be held to this requirement as well.
If approved for enrollment in an Engineering Department Contract Course, you will be required to submit deliverables. The specifics are explained below.
Course 199: Directed Research
Course 199 is not available for enrollment in the Schedule of Classes. You must create a Contract and submit for review to be enrolled. All Contracts, including Non-Engr see procedure below:
- Log on to MyUCLA – http://my.ucla.edu/ and click on “contract courses” and follow the instructions.
- After selecting the Instructor, make sure to select the academic department that the Instructor is affiliated with, NOT “ENGR” (i.e. select the department as Computer Science if your Instructor is a Computer Science Professor, Bioengineering if your Instructor is a Professor in the Bioengineering Department etc.).
- Engineering Department 199 contracts must be electronically signed by the faculty member and department chair or vice-chair. Faculty who are not able to electronically sign contracts may email confirmation. The confirmation must include the student’s name, UID, and contract number.
- BIOINFR will be considered an Engineering Department. For these requests, you will want to reach out to either Professor Sriram Sankararaman or Professor Eleazar Eskin to sign as the Department Chair.
- We will not enforce signatures on Non-Engr 199 contracts, and will instead leave that up to the discretion of the department you are doing the contract with.
Enrollment Instructions
If the 199 contract is approved:
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- For all Engineering Department 199s
- The 199 will be added to your study list.
- Students must submit a written report to the instructor for their final grade (speak directly with the instructor for details)
- a COPY of the report must be submitted through MyUCLA Forms no later than Friday of finals week. Students enrolled in a 199 course will receive an email with a link for where to submit by week 8 of the quarter. Please ensure that your name and UID are indicated clearly on the front of the report. Failure to submit copy of report may result in a hold being placed on student’s records.
- For Engineering students completing 199s in Departments outside of Engineering
- If you are working with an Academic Department, you will need to notify that department of your 199 to process the enrollment after it has been reviewed by our office.
- If you are working in other, Non-academic Department such as those that fall under the MED umbrella e.g. MED, SURGERY, PEDS, you will need to notify the UCLA Registrar’s office to process enrollment after your contract is reviewed by our office.
- You are required to complete all elements as detailed in your contract per the department you are working with.
- For all Engineering Department 199s
Deliverables to be made to OASA:
1) Your abstract. This must be at least 100 but no more than 1550 characters in length (approximately 225 words, including spaces). Follow the conventions of your field when writing your abstract or artist statement. Do not include citations or references in your abstract or artist statement. Additionally, do not use formatting such as italics or boldface in your submission. Formatting is not supported by the application system.
a) Abstracts are one paragraph summaries of a research or creative project that include:
i) Introductory or background information
ii) Your argument or research question
iii) A preview of your main sources, data, or evidence
iv) Methodology of conceptual framework
v) Your results obtained, conclusions, or next steps
vi) Significance of your research or creative project
b) This same abstract will need to be submitted for Research Week as well. Submission directions can be found at: https://urweek.ugresearch.ucla.edu/apply/apply/
2) A 199 Report. The format of this deliverable will be determined by your Faculty Mentor. This is a separate submission from the abstract listed as Deliverable #1.
a) This Report, whether PowerPoint presentation, research paper, final presentation, etc., should contain a comprehensive overview of the research conducted throughout the quarter.
b) Your deliverables will need to be accompanied by a signed note from your Faculty Mentor stating that what you submit is an accurate representation of the research conducted under their supervision. This doesn’t need to be a wet signature and their confirmation can be provided in the form of an email confirmation or e-signature.
c) There are no set parameters for Deliverable #2 (e.g., no word count or specific format). This is in opposition to Deliverable #1 which has a specific format that we require that aligns with URW’s criteria. As long as your 199 Report meets the criteria listed in bullet point (a) and bullet point (b) that will suffice.
3) You must submit both deliverables to the Office of Academic and Student Affairs. The delivery date is scheduled for 5pm on the Friday of Finals Week. OASA will send you an email with the submission link well in advance of this deadline.
Engineering students who are hoping to use this Engineering 199 credit to satisfy a degree requirement should carefully review their department’s course credit policy linked above.
Internship Courses (ENGR 95 or ENGR 195)
EFFECTIVE IMMEDIATELY: We will not be offering ENGR 95 or 195 opportunities to students in majors outside of the Samueli School of Engineering, unless your internship is specifically Engineering or Computer Science related.
For Students in the College: The College has informed us that the proper procedure is to reach out to the Center for Community Engagement to explore their options, which include courses across campus. If the Center for Community Engagement can not assist you, please follow up with your primary College Counseling Unit (e.g., CAC).
For Engineering Students: Please follow the submission process listed below. The ENGR 95 contract should be utilized if you’re a lower division student within the Samueli School of Engineering whose internship opportunity is an introduction into an Engineering or Computer Science field.
ENGR 95. Internship Studies in Engineering
The ENGR 95 is for lower-division students in internships that deal with introductory engineering experiences. The ENGR 195 is for upper-division students in more advanced engineering areas.
ENGR 95 & ENGR 195 are not available for enrollment in the Schedule of Classes. You must create a Contract and submit it for review to be enrolled. See the procedure below:
- Student completes a contract by going to MyUCLA – http://my.ucla.edu/ and click on “contract courses”
- Student submits to Message Center (Petitions/Exceptions Queue) all the following documents later than the Tuesday of week 2 of the enrollment term to avoid the 3rd week add deadline fee
- Copy of the completed contract form
- University of California liability waiver http://www.oirm.ucla.edu/waiver-voluntary.pdf
- letter from the internship employer (on company letterhead) which includes:
- number of weekly internship hours
- period of internship (start and end date)
- outline of internship responsibilities
- name, title and contact information for Internship Supervisor
- letter must be signed by Internship Supervisor or Human Resources
If the 95 or 195 contract approved
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- the course will be added to your study list.
- grading is P/NP only
- variable 1-4 units
- course will not satisfy major degree requirements
- normally only one internship course will be allowed
- student must complete a written report documenting work/duties performed
- report must be signed by student’s supervisor at the business where the student is doing internship
- written report must be submitted to by Friday of finals week of the term enrolled. Students will be notified week 8 about where to submit reports.
NOTES:
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- Students who have a NP grade in an ENGR 95 or 195 will NOT be approved enrollment in additional ENGR 95/195s.
- For ENGR 195, a student is not required a 3.0 Major Field GPA, but the student must at minimum be in good academic standing
- Internship dates must fall with the dates of the quarter of the ENGR 95/195
- International Students who are enrolling in an ENGR 95/195 should consult with the Dashew Center for International Students & Scholars
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ENGR 195. Internship Studies in Engineering
The ENGR 95 is for lower division students engaging in internships that deal with Engineering-related practices. The ENGR 195 is for upper division students.
ENGR 95 & ENGR 195 are not available for enrollment in the Schedule of Classes. You must create a Contract and submit for review to be enrolled. See procedure below:
- Student completes a contract by going to MyUCLA – http://my.ucla.edu/ and click on “contract courses”
- Student submits to Message Center (Petitions/Exceptions Queue) all the following documents later than the Tuesday of week 2 of the enrollment term to avoid the 3rd week add deadline fee
- Copy of the completed contract form
- University of California liability waiver http://www.oirm.ucla.edu/waiver-voluntary.pdf
- letter from the internship employer (on company letterhead) which includes:
- number of weekly internship hours
- period of internship (start and end date)
- outline of internship responsibilities
- name, title and contact information for Internship Supervisor
- letter must be signed by Internship Supervisor or Human Resources
If the 95 or 195 contract approved
-
- the course will be added to your study list.
- grading is P/NP only
- variable 1-4 units
- course will not satisfy major degree requirements
- normally only one internship course will be allowed
- student must complete a written report documenting work/duties performed
- report must be signed by student’s supervisor at the business where the student is doing internship
- written report must be submitted to by Friday of finals week of the term enrolled. Students will be notified week 8 about where to submit reports.
NOTES:
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-
-
- Students who have a NP grade in an ENGR 95 or 195 will NOT be approved enrollment in additional ENGR 95/195s.
- For ENGR 195, a student is not required a 3.0 Major Field GPA, but the student must at minimum be in good academic standing
- Internship dates must fall with the dates of the quarter of the ENGR 95/195
- International Students who are enrolling in an ENGR 95/195 should consult with the Dashew Center for International Students & Scholars
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