*Information below may be subject to change* HSSEAS policies are different from the College of Letters and Science – therefore, you should check with your OASA counselor, 6426 BH, whenever you have a question.
- + Counselors Availability: When are the academic counselors available?
- + Deadlines to drop/add: When are the deadlines to drop/add a course?
- Advising and Grading Option & Policy Questions
- Enrollment Policy and Deadline Questions
- Faculty Advising Questions
- Graduation Questions
- Major Requirements and Course Option Questions
- Opportunities- MentorSEAS, Scholarships, Student Organizations
- Transferring Course Questions
- Other Resources (Support Services)
Advising and Grading Options & Policies
- + Academic Probation: What does it mean if I’m on academic probation or subject to dismissal?
You will be placed on probation if your term or overall grade-point average (GPA) falls between 1.5 and 1.99. You will be subject to dismissal if your grade-point average in any one term is less than 1.5 OR if you do not earn at least a C (2.0) average in any one term when you were on probation OR if you do not end probation by the end of the next term. Subject to Dismissal does not mean that you are going to be immediately dismissed; however, you must make an appointment to meet with your OASA Counselor who will explain the conditions under which you will be allowed to continue. You should meet with your Counselor in the Office of Academic and Student Affairs (OASA, 6426 BH) if you have been notified that you are on academic probation or subject to dismissal.
- + Academic Standing: What does it mean if I’m in “good academic standing”?
You are in “good academic standing” if at the close of a regular term you have attained a “C” (2.0) average for the term and a cumulative “C” (2.0) average in all University work.
- + Class Rank: Does UCLA provide ranking information?
- + Counselors Availability: When are the academic counselors available?
- + Incomplete Grade: What is an “I” Incomplete grade?
The instructor may assign the incomplete (I) grade under the following conditions: the student must ask the Instructor for the I grade, the student’s work must be of passing quality and the reasons for requesting the I grade must be of sufficient gravity to warrant an incomplete grade (such as illness or other serious problem). It is the student’s responsibility to discuss with the instructor the possibility of receiving an I grade as opposed to a nonpassing grade. However, a professor may certainly reach out to a student and suggest an incomplete if they feel the situation is appropriate.
How do these rules apply to students who miss a final exam? If a student does not take the final exam and never contacts the instructor, the student receives the grade they have earned with their completed work up to that point, usually an F. Consistent with the above discussion, if a student contacts the instructor providing a valid and documented reason (e.g. illness), the student will receive an incomplete (I), if and only if the student has a passing grade (C- or higher) at that point. Again, a professor may reach out to a student who misses a final if they feel it is appropriate. If an incomplete is given, the student must make arrangements with the instructor to take the final exam the following quarter.
- + Pass/No Pass: Is it possible to take a course on P/NP grading?
Required math, science and engineering courses must be taken for a letter grade.
HSSEAS students may choose the P/NP grading option for courses that qualify as GEs (except Engcomp 3, Engr 183EW, Engr 185EW and life sciences courses taken by Bioengineering, Chemical Engineering majors and students following the Biomedical Option of Electrical Engineering), students must meet P/NP eligibility requirements – stop by 6426 BH for details or go to Deadlines and Enrollment Policies page.
- + Repeating Courses: Do I have to repeat a course that I received a C- in?
- + Repeating Courses: How many courses can I repeat and will the first grade be removed from my transcript?
Enrollment Policies and Deadlines
- + Appointment times for enrollment – how are they assigned?
- + Change of Major out of HSSEAS: Considering a change out of HSSEAS?
We encourage you to see your HSSEAS Counselor and the College of Letters of Science Counselors and UCLA Career Counselors
- + Change of Major within HSSEAS: Considering a change of major within HSSEAS?
- + Deadlines to drop/add: When are the deadlines to drop/add a course?
- + Dropping Courses: My friend, who is in the College of Letters & Science, says that I can drop a course through 10th week of the term. – Is that true?
No, the deadline (Deadlines and Enrollment Policies) to drop a non-impacted course for HSSEAS students is Friday of fourth week of the term via myUCLA until 5 p.m., even if it is an L&S course. The deadline to drop an impacted course is second week of the term. The new deadline to add any course is Friday of third week.
- + Dropping vs. Withdrawing: What is the difference between dropping a course and withdrawing?
To “drop” a course means to dis-enroll from one (or more) specific course(s), while continuing to attend others. HSSEAS students must meet drop deadlinesand must be enrolled in a minimum of 12 units per term. To “withdraw” means to discontinue attendance in ALL courses in which you are enrolled. HSSEAS students MUST file a Notice of Withdrawal at the Office of Academic and Student Affairs, 6426 BH. Withdrawal requests are subject to review and approval by the Dean. You may file a request to withdraw for consideration only if you have not taken any final examinations or otherwise completed the work in any of your classes.
- + Enrollment Options: Need help with enrollment options in undergraduate courses?
Civil and Environmental Engineering CE_Message_Center
Computer Science CS_CSE_Message_Center
Electrical Engineering EE_Message_Center
Materials Science and Engineering MSE_Message_Center
Mechanical and Aerospace Engineering MAE_Message_Center
- + Enrollment Restriction: myUCLA will not let me enroll due to an enrollment restriction and the course is needed for my major – how can I get enrolled?
- + Fee Reduction: I heard I can enroll in 10 units or less and get my fees reduced. Is this true?
HSSEAS undergraduates must enroll in 12-21 units each quarter. Students wishing to enroll in less than 12 units or more than 21 units must obtain approval by petition to the Associate Dean, 6426 Boelter Hall, prior to enrollment. Filing a petition does not guarantee approval. Normally HSSEAS students are only approved, by petition, to enroll in less than 12 units for reasons of: final term before degree completion and only needs less than 12 units to complete degree, employment with verification that student is working 20 or more hours a week or due to on going medical limitations with verification from doctor or trained professional, Students approved by petition to enroll in 10 units or less may only be eligible for reduced fees as outlined at fee reduction. For more information go to the HSSEAS Office of Academic and Student Affairs, 6426BH.
- + Full /Closed Courses: I can’t enroll in a course because it is full, is there anything I can do?
- + Graduate Courses: As an undergraduate can I enroll in a graduate level course (courses numbered 200 and above)?
HSSEAS undergraduate students are not allowed to enroll in graduate level courses without first obtaining approval by petition at 6426BH.
See your HSSEAS Academic Counselor for more details. Students must meet requisites and have at minimum a 3.0 GPA for approval consideration.
- + Late Enrollment Appointment: How come I received a late enrollment appointment?
- + Prerequisites: myUCLA says I do not meet the requisites, what is the problem?
- Bioengineering BE_Message_Center
- Chemical and Biomolecular Engineering ChE_Message_Center
- Civil and Environmental Engineering CE_Message_Center
- Computer Science CS_CSE_Message_Center
- Electrical Engineering EE_Message_Center
- Materials Science and Engineering MSE_Message_Center
- Mechanical and Aerospace Engineering MAE_Message_Center
- Bioengineering BE_Message_Center
- + Study List: What is my “study list” and where can I print it out?
Faculty Advising Questions
- + Availability: How would I know when a faculty member is available to meet?
On MyEngineering, the student can click on “Change/View Advisors” and they can see each professor’s advising hours and office location. They can also click “Contact” for the instructor’s email address.
- + Completion: How would I know that my visit has been recorded?
Students who have not yet had a recorded meeting with a faculty member during the current school year will get a warning message when they log in to MyEngineering.
- + Discussion Content: What are we supposed to talk about with our Faculty Advisor?
You can ask them questions about the field that they are involved in. You can discuss research opportunities, whether or not to pursue graduate school, companies in the field that have hired UCLA graduates in the past, or you can even discuss how the faculty member ended up as a professor.
- + Frequency: How often am I supposed to meet with my faculty advisor?
HSSEAS students are expected to meet with their advisor at least once a year. Your faculty advisor will post his/her office hours on MyEngineering. Those students who have not met with their faculty advisor by the beginning of the 4th week of the spring quarter will have holds placed on their records. Students are strongly encouraged to meet with their faculty advisors during the faculty member’s special advising hours during 2nd or 3rd week, but they may also try to contact them and set up meetings for other times.
- + Holds: How can I get rid of a hold on my record?
When you meet with your faculty member, make sure that he/she clicks off on MyEngineering that you have been seen.
- + Purpose: Why do I have to meet with my Faculty Advisor every year?
HSSEAS feels that it is important for students to develop relationships with faculty. While students often don’t feel like they don’t have questions for the faculty early in their college careers, we feel that interacting with faculty early will make them feel more comfortable asking faculty for help in the future when it is more important. A letter of recommendation from your faculty advisor will be more meaningful if they have met with you multiple times throughout your career.
- + Unavailable Advisor: What if my faculty advisor is unavailable or away on sabbatical?
Students can change faculty advisors on MyEngineering by clicking on the “My Advisors” link. If the student does not want to change faculty advisors, they may see any faculty member in their department. The faculty has the ability to log in meetings with any student, even those who are not their official assigned advisees.
- + What is it: What is Faculty Advising and why am I supposed to do it?
Each HSSEAS student is assigned a faculty advisor within the student’s department. You can find out who your faculty advisor is by logging on to MyEngineering. Faculty advisors are available if you have questions that your academic counselors may not be able to answer. They can provide advice about graduate school, undergraduate research, and job opportunities in the industry. It is our hope that you develop a relationship with them, especially since you may need them to write you a letter of recommendation.
- + Degree Expected Term: What is a Degree Expected Term and when should I declare mine?
- + Graduation Paperwork: I’m planning to graduate! What paperwork do I need to submit?
Students approaching graduation MUST follow the degree audit process in order for OASA to clarify exactly which requirements remain to be fulfilled for degree completion. This is a mandatory process students should be aware of at least two quarters prior to their degree expected term.
- + Graduation Regalia: When and where do I purchase graduation regalia?
You can purchase all graduation materials at the UCLA Store. More information can be provided at their website. Caps and gowns should be purchased before June and can be picked up in the middle of May.
Major Requirements and course options
- + Catalog Year: What is my catalog year?
Your catalog year refers to the academic year you were admitted into your HSSEAS major. Your catalog year is important because you follow the curriculum requirements that were in effect that academic year (i.e. if you were admitted to Civil Engineering for Fall 2015 – your catalog year is 2015-2016). When referring to your curriculum requirements you should review what is outlined at /undergraduates/curricular-requirements-department-information AND your catalog year’s HSSEAS Announcement.
- + Course Requirements: Where can I find the course requirements for my major?
- + Degree Audit Recording System: What is DARS and where can I find out more about it?
DARS is the Degree Audit Reporting System (DARS) and you can find more information in that link.
- + Double Major or Minor: Is it possible to double major or earn a minor?
- + Research Credit: I’m doing research with a professor/employer. How do I get course credit for that?
- + Technical Breadth Requirement: What is the Technical Breadth Requirement (TBR)?
- + Undeclared Engineering: I am an Undeclared Engineering major. How and when do I declare my major?
Being an Undeclared Engineering student means you are guaranteed the Engineering major of your choice if you meet the following criteria:
- Declare your major between the beginning of Winter quarter of your freshman year and the beginning of Winter quarter of your sophomore year.
- Have a minimum 2.700 GPA in Engineering preparatory courses at the time you declare.
- Take and pass an introductory engineering course from the major you are mostly likely to choose, or take and pass Engineering 96 Freshman Seminar - Introduction to Design.
- Students applying to Computer Science or Computer Science and Engineering must also complete COM SCI 31 with a C grade or better on the first attempt, and COM SCI 32 and 33 with a B- grade or better on the first attempt.
To declare your major you must:
follow the Change of Major process detailed at http://www.seasoasa.ucla.edu/change-of-major/#submit-CCLE-petition
- + Writing II: I am following the 2005-06, or later, catalog and I heard that the ethics courses (ENGR 183EW (formerly 183), ENGR 185EW (formerly 185), *
For those students that are following the 2005-2006 and later catalogs (2006-07, 2007-08 etc), where Writing II is required, completing ENGR 183EW (formerly 183) or ENGR 185EW (formerly 185) or BIOENGR 165 EW (formerly 165) will satisfy the Writing II Requirement and you no longer need to take an additional “W” Writing II course. Students must earn a grade of “C” or higher in the ethics course to satisfy the writing requirement.
Opportunities - MentorSEAS, Scholarships, Student Organizations
- + MentorSEAS: What is the UCLA Engineering Mentorship Program (MentorSEAS)?
MentorSEAS is the official UCLA Engineering school-wide mentorship program designed to provide guidance, support, and networking of social, professional, and academic relationships to first year freshmen and transfer students in the School. Mentors (continuing engineering students) serve as role models by providing advice, being a good support system, and to assist with the transition to UCLA. Please visit the official MentorSEAS site for more information about this great resource.
- + Organizations: I want to announce an event to students, how can I do so?
HSSEAS Office of Academic and Student Affairs (OASA) Policy and Procedure on Requests to Post Announcements, or Mass Email Students, Concerning Opportunities and Campus Events
Central School units such as the Office of Academic and Student Affairs and SEASnet are normally unable to comply with requests from groups to send mass emails to HSSEAS students. We do however realize that it is important for organizations to get their messages out to our students; therefore, we encourage the following options. If you are:
(a) HSSEAS Engineering Student Organization Please refer to the following communication tools
(b) School of Engineering (HSSEAS) Academic Departments or a Group wanting to send a notice to
students in a particular HSSEAS department:
Each department MSO can authorize staff it wants to have access to MyEngineering , which will allow the department to email students in its department. Sending announcements is up to the discretion of each department. HSSEAS departments who wish to send a notice to all HSSEAS students can request a posting on SEASnet’s MOTD and the LCD panels.
(c) Industrial Affiliates or Other Company Employers
In an attempt to disseminate all internship/job opportunities and advertise all on campus industry recruitment events, we have created the
During the intense recruitment season, the month leading to the UCLA Career Center Engineering & Technical Career Fairs, we send out 2 e-mail blasts a week (on Tue. & Thur.). During the rest of the year, only 1 e-mail blast is sent a week. In that e-mail blast, we list all new internship/job postings that have been added to the HSSEAS Internships/Jobs Clearinghouse website and reference all new events that have been added to the recruitment calendar.
If you have an internship/job opportunity or on campus recruitment event you would like us to post and include in our e-mail blast, please e-mail William Herrera, , and cc our clerk with a pdf attachment of the posting and/or text you would like us to use.
Industrial Affiliates or Other Company Employers may also want to work directly with the HSSEAS student organizations who can assist with scheduling on-campus recruitment events.
(d) UCLA Offices and Student Groups Outside of the School of Engineering (HSSEAS)
may want to submit a Registrar’s Service Request (RSR) The Registrar’s Service Request (RSR) application is used by staff, faculty, and student organizations to submit requests for student data. Services do include mass e-mails to students.
- + Scholarships: Where can I find information regarding scholarships?
For current scholarship information for undergraduate HSSEAS students, as well as links to other sources on campus, go to Scholarships.
- + Student Organizations in HSSEAS, where can I find a list?
Information about HSSEAS Student Organizations can be found at
- + Another University Course Credit: What do I do if I want to take courses at another school during the summer?
Community College/Lower Division Transfer Limit. After completing 105 quarter units toward the degree in all institutions attended, students are allowed no further unit credit for courses completed at a community college or for lower division courses completed at any institution outside of the University of California.
- + Transfer Credit: My transfer credits on my DPR aren’t matching what my counselor told me. What’s wrong?
The DPR was designed for students in the College of Letters & Science and shows the Admissions Office’s evaluation of your transfer credit, NOT the HSSEAS evaluation. The HSSEAS evaluation normally gives more usable credit, because it reflects your major requirements, which the DPR does not. To verify what credit you have see a Counselor, 6426BH.
- + UCLA Extension: Can I take courses through UCLA extension to fill in classes while I’m at HSSEAS?
The Henry Samueli School of Engineering and Applied Science (HSSEAS) does not permit continuing HSSEAS students to enroll in courses toward degree completion through UCLA Extension’s Concurrent Enrollment program. There are no exceptions to this policy – please refer to http://www.seasoasa.ucla.edu/concurrent-enrollment-thru-ucla-extension
- Career Planning and Exploration (UCLA Career Center)
- Career and Major Assessment Tools
- Counseling and Psychological Services (CAPS) – Wellness Program
- Disabilities – Center for Accessible Education (CAE)
- Emotional Well Being and Safety – In an emergency situation, call 911 or (310) 825-1491 from a cell phone.
- Fees – Registrar Financial Distress – A Resource Guide for Students