Degree candidates should be aware of the following oversights that prevent student’s from graduating:

DEGREE AUDIT PROCESS

             (Must be completed one quarter before degree expected term. For example, If you are a Spring candidate, this must be completed week 1-3 of the Winter quarter.)

Statement of Degree Candidacy Questionnaire

STEP 1: DECLARE DEGREE EXPECTED TERM

All students are required to declare a degree expected term via MyUCLA.
Declaration of candidacy and verification of the degree-expected term is processed through MyUCLA. The degree-expected term is the term in which a student expects to complete all degree requirements. Please note, for Engineering students, declaring or changing a degree expected term must be done on MyUCLA BEFORE 172 units. If this is declared or updated after 172 total units there is a fee to declare candidacy.
Students may declare or change their degree expected term via MyUCLA until the second week of the quarter prior to their degree expected term.

If the MyUCLA feature does not allow you to change your degree expected term,

  • Henry Samueli School of Engineering and Applied Science students: Use the Declaration of Candidacy online form
    or
  • If After you earned 172 units, OR after the second week of the quarter prior to the degree expected term students may be prompted to complete the Declaration of Degree Candidacy form and email it to degrees@registrar.ucla.edu.
 
 

STEP 2: RUN A DARS REPORT VIA DEGREE AUDIT SYSTEM

1. Sign in to MyUCLA and run a new DARS Report via the Degree Audit System 2.  View the report and be sure to select the option “OPEN ALL SECTIONS” 3. Confirm that a Technical Breadth Area has been declared. If this needs to be declared or updated, please login to UCLA MyEngineering and declare/or update your Technical Breadth Area and tracks. Please note, this will take at least 24 hours to update to the DARS Report. FOR BE, ChE, CEE, and MSE majors that you also declare Option/Pathway/Track*.*Options/pathways are only for ECE Majors in pre-Fall 14 catalogs only. 4. Review every section of the report to confirm information is accurate, including General Education coursework is fulfilling the correct Foundations and Category located towards the bottom of the report. 5. Please review if any courses are falling under the “Available Courses” section, that may contribute toward unfulfilled degree requirements. If there are courses falling here that should be meeting a requirement, then a HSSEAS petition for consideration is required. 6. If a student has submitted a petition and the status is pending for course substitution, the student is responsible for enrolling in a backup course until the petition is approved. Please note that enrollment deadlines will be enforced. 7. BEFORE moving on to STEP 3 below, confirm if there is anything on the DARS report that looks incorrect (e.g. credit missing that you thought you satisfied). Please refer any questions or concerns regarding the Degree Audit Process to: Message Center – Degree Auditor or visit OASA to meet with a Degree Auditor in person. 8. Lastly, if all areas of the DARS Report appear accurate, save the report as a PDF to your computer as you will need to attach it to the Statement of Degree Candidacy Questionnaire.

STEP 3: COMPLETE STATEMENT OF DEGREE CANDIDACY FORM – Due one quarter before degree expected term (Spring candidates must submit during weeks 1-3 of the Winter quarter).

Complete the Statement of Degree Candidacy (SDC) form. Be sure to attach the DARS Report. ATTENTION ALL FALL Degree Candidates: All Fall Degree Candidates who are interested in “walking” in the Spring Commencement Ceremony must complete the Special Request portion of the Statement of Degree Candidacy (SDC) form via CCLE. More information is posted at the Commencement Home Page. Fall degree candidates who are not interested in participating in the Spring Commencement Ceremony are still required to complete the Statement of Degree Candidacy (SDC) form online Week 1- Week 3 during the Spring quarter.

STEP 4: RECEIVE OFFICIAL DEGREE AUDIT FROM OASA

If the Degree Audit Process was followed within the designated time period as instructed above, as a courtesy the OASA Degree Audit Team will send degree candidates an Official Degree Audit via a MyUCLA Notice with a link to MyEngineering that will have the student’s personalized audit.

This will confirm any remaining requirements needed to complete degree requirements in the last term. Please note, it is the ultimate responsibility of the student to confirm degree requirements. The Degree Audit Team will do their best to send the Official Degree Audit before the start of the student’s final term. If you followed the outlined Degree Audit Process above and did not receive an Official Degree Audit by the beginning of the final quarter be sure to send a message to the degree auditors via Message Center. From time to time the degree auditors will send emails regarding time sensitive information. When a student receives an Official Degree Audit it is important to confirm the following:

  • Confirm the courses listed are accurate
  • Keep for your records
  • Utilize as a checklist for coursework to enroll in your last term 
  • Immediately email the Degree Audit Team, if there are any discrepancies to your degree audit as you will be held responsible for them.

 

STEP 5: RUN NEW DARS REPORT AFTER FINAL TERM’S ENROLLMENT

Once students are enrolled in the final quarter’s courses, and before the start of the final term, all students are required to run another DARS report via the Degree Audit System on MyUCLA to review all sections are now satisfied. The top of the DARS report should read ‘All Degree Requirements met and In-Progress”. If students have any questions or concerns please immediately contact the Degree Audit Team via the Message Center or visit OASA to meet with a Degree Auditor in person. •For Double Majors or Minors – If students intend to graduate with a double (second major) or minor students should have previously filed and been approved a Request to Double Major/or Minor before following the degree audit process. •For the two minors housed in HSSEAS (Bioinformatics & Environmental Engineering) you must be admitted to these programs before your final term. •Once you have completed your degree, you may not add a double major or minor.

STEP 6: COMPLETE THE SENIOR EXIT SURVEY IN APRIL

 Students will gain access to complete the Senior Exit survey in April if the Statement of Degree Candidacy was completed. The survey is a REQUIREMENT for Commencement participation. SEE Commencement Home Page for more information. NOTE: Access to the survey is initiated by following the Degree Audit Process so please be mindful of the steps.

STEP 7: REVIEW DARS AND TRANSCRIPTS ONCE FINAL GRADES HAVE BEEN POSTED

All Degree Candidates are advised to review their DARS report and transcripts immediately upon posting of final term grades for accuracy. Students must immediately notify a Degree Auditor of any failed, non-passing, incomplete, or “DR” grades in the final term OR of any other changes to the academic record. Students’ degrees will be awarded upon successful completion of final coursework. Upon degree conferral, the undergraduate record is closed. Students may not graduate in one term and then retroactively add majors, minors, or specializations or complete course work or add/drop courses, and so forth.

If you need to update your degree expected term, you should re-do steps 1, 2, and 3.

 

IMPORTANT THINGS TO KNOW

The minimum units allowed for all UCLA Engineering students are between 185 and 190, depending on the program.
The required minimum grade-point average is 2.000 for all course work completed (Cumulative GPA), all upper-division course work used for the major (Major Field Upper Division GPA), and all required upper-division course work (Upper Division GPA) completed at any UC campus.
Of the last 48 units completed for the B.S. degree, 36 must be earned in academic residence in HSSEAS on this campus. No more than 16 of the 36 units may be completed in Summer Sessions at UCLA.

 

FEE REDUCTION INFORMATION

FEE REDUCTION – The deadline to file for a fee reduction is Friday of the second week of the quarter, it is the student’s responsibility to submit the form before the deadline for consideration
Refer to Samueli Engineering Fee Reduction Policy and Submission process detailed at
https://www.seasoasa.ucla.edu/petition-process/

Reasons for a fee reduction request:

  • Degree candidate – Workflow does not have a degree candidate as an option for reason. In the text box under reasons please indicate that you are filing based on degree candidacy. Also, attach a copy of the fee reduction form with reason.

    If you encounter a problem accessing workflow, try to “reset” the web page. Log off and/or Clear your browser’s cache or try a different browser.

    You may only receive a fee reduction once in your last three academic terms on the basis of being a degree candidate.

  • Medical reasons – on the workflow form,  select the reason as medical AND you must provide medical documentation.
  • Employment reasons – on the workflow form, select the reasons for employment AND you must provide verification of employment for 20+ hours a week. Students who work 20 hours or more may petition to drop below the minimum term enrollment requirement of 12 units; however, may only be considered for one-quarter of a fee reduction for employment reasons.
  • Personal reasons – if you are a student who is not able to manage full-time enrollment for reasons of family responsibilities, you must first communicate with an academic counselor to discuss the specifics of your situation for consideration BEFORE
    the second-week fee reduction form submission deadline
 
 
 

LATIN HONORS CRITERIA

VIEW LATIN HONORS ELIGIBILITY CRITERIA 

 

 

HAVE ADDITIONAL QUESTIONS?

   CONTACT OUR DEGREE AUDIT TEAM VIA MESSAGE CENTER