Degree Candidate Information

DEGREE AUDIT PROCESS

Complete the Degree Audit Process:

Statement of Degree Candidacy Questionnaire

Completing the Degree Audit Process is required of all graduating seniors and must be followed one quarter prior to completing degree requirements neglecting to do so may delay a student’s graduation term. Once completing the Degree Audit Process students will receive an Official Degree Audit via email with any remaining requirements to complete in the final term. Official Degree Audits are typically delivered before the start of the final term.  Students are ultimately responsible for reviewing the Official Degree Audit and DARS Report for accuracy and confirming that degree requirements are met.

STEP 1: DECLARE DEGREE EXPECTED TERM

All students are required to declare a degree expected term via MyUCLA. Declaration of candidacy and verification of the degree-expected term is processed through MyUCLA. The degree-expected term is the term in which a student expects to complete all degree requirements. Please note, for Engineering students, declaring or changing a degree expected term must be done on MyUCLA BEFORE 172 units. If this is declared or updated after 172 total units there is a fee to declare candidacy. Students may declare or change their degree expected term via MyUCLA until second week of the quarter prior to their degree expected term. After second week of the term, students may be prompted to declare in person at The Registrar’s Office located at 1113 Murphy Hall to complete and mail the Declaration of Degree Candidacy form.

STEP 2: RUN A DARS REPORT VIA DEGREE AUDIT SYSTEM

1. Sign into MyUCLA and run a new DARS Report via the Degree Audit System

2.  View the report and be sure to select the option “OPEN ALL SECTIONS”

3. Confirm that a Technical Breadth Area has been declared. If this needs to be declared or updated, please login to UCLA MyEngineering and declare/or update your Technical Breadth Area and tracks. Please note, this will take at least 24 hours to update to the DARS Report. FOR BE, ChE, CEE, and MSE majors that you also declare Option/Pathway/Track*.*Options/pathways are only for ECE Majors in pre-Fall 14 catalogs only.

4. Review every section of the report to confirm information is accurate, including General Education coursework is fulfilling the correct Foundations and Category located towards the bottom of the report.

5. Please review if any courses are falling under the “Available Courses” section, that may contribute toward unfulfilled degree requirements. If there are courses falling here that should be meeting a requirement, then a HSSEAS petition for consideration is required.

6. If a student has submitted a petition and the status is pending for course substitution, the student is responsible for enrolling in a back up course until petition is approved. Please note that enrollment deadlines will be enforced.

7. BEFORE moving on to STEP 3 below, confirm if there is anything on the DARS report looks incorrect (e.g. credit missing that you thought you satisfied). Please refer any questions or concerns regarding the Degree Audit Process to: Message Center – Degree Auditor or visit OASA to meet with a Degree Auditor in-person.

8. Lastly, if all areas of the DARS Report appear accurate, save the report as a PDF to your computer as you will need to attach it to the Statement of Degree Candidacy Questionnaire.

STEP 3: COMPLETE STATEMENT OF DEGREE CANDIDACY FORM

Complete the Statement of Degree Candidacy (SDC) form via CCLE. Please be sure to read answers thoroughly. Be sure to attach the DARS Report.

ATTENTION ALL FALL Degree Candidates: All Fall Degree Candidates who are interested in “walking” in the Spring Commencement Ceremony must complete the Special Request portion of the Statement of Degree Candidacy (SDC) form via CCLE. More information is posted at the Commencement Home Page. Fall degree candidates who are not interested in participating in the Spring Commencement Ceremony are still required to complete the Statement of Degree Candidacy (SDC) form online Week 1- Week 3 during the Spring quarter.

STEP 4: RECEIVE OFFICIAL DEGREE AUDIT SENT VIA EMAIL FROM OASA

If the Degree Audit Process was followed within the designated time period as instructed above, as a courtesy the OASA Degree Audit Team will send degree candidates an Official Degree Audit via e-mail from degree_auditor@seas.ucla.edu. This will confirm any remaining requirements needed to complete degree requirements in the last term. Please note, it is the ultimate responsibility of the student to confirm degree requirements. The Degree Audit Team will do their best to send the Official Degree Audit before the start of the student’s final term. If you followed the outlined Degree Audit Process above and did not receive an Official Degree Audit please be sure to check your spam and junk mail folders. When a student receives your an Official Degree Audit via email it is important to confirm the following:

  • Confirm the courses listed are accurate
  • Keep for your records
  • Utilize as a check list for coursework to enroll in your last term 
  • Immediately email the Degree Audit Team, if there are any discrepancies to your degree audit as you will be held responsible for them.

STEP 5: RUN NEW DARS REPORT AFTER FINAL TERM'S ENROLLMENT

Once students are enrolled in final quarter’s courses, and before the start of the final term, all students are required to run another DARS report via the Degree Audit System on MyUCLA to review all sections are now satisfied. The top of the DARS report should read ‘All Degree Requirements met and In-Progress”. If students have any questions or concerns please immediately contact the Degree Audit Team via the Message Center or visit OASA to meet with a Degree Auditor in-person.

•For Double Majors or Minors – If students intend to graduate with a double (second major) or minor students should have previously filed and been approved a Request to Double Major/or Minor before following the degree audit process.

•For the two minors housed in HSSEAS (Bioinformatics & Environmental Engineering) you must be admitted to these programs before your final term.

•Once you have completed your degree, you may not add a double major or minor.

STEP 6: COMPLETE THE SENIOR EXIT SURVEY

After receiving an Official Degree Audit student will gain access to complete the Senior Exit survey, (AVAILABLE IN APRIL) which is ALSO REQUIRED for access to Commencement tickets, SEE Commencement Home Page for more information. NOTE: Access to the survey is initiated through following the Degree Audit Process so please be mindful of the steps. 

STEP 7: REVIEW DARS AND TRANSCRIPTS ONCE FINAL GRADES HAVE POSTED

All Degree Candidates are advised to review their DARS report and transcripts immediately upon posting of final term grades for accuracy. Students must immediately notify a Degree Auditor of any failed, non-passing, incomplete or “DR” grades in the final term OR of any other changes to the academic record. Students’ degree will be awarded upon successful completion of final coursework. Upon degree conferral, the undergraduate record is closed. Students may not graduate in one term and then retroactively add majors, minors, or specializations or complete course work or add/drop courses, and so forth.

IMPORTANT THINGS TO KNOW

The minimum units allowed for all UCLA Engineering students are between 185 and 190, depending on the program.
The required minimum grade-point average is 2.000 for all course work completed (Cumulative GPA), all upper division course work used for the major (Major Field Upper Division GPA), and all required upper division course work (Upper Division GPA) completed at any UC campus.
Of the last 48 units completed for the B.S. degree, 36 must be earned in academic residence in HSSEAS on this campus. No more than 16 of the 36 units may be completed in Summer Sessions at UCLA. •Students that participate in the UCLA EAP program must be aware that UCLA does not include units taken through UCLA EAP as in residence. If you exceed the residency unit amount while at UCLA EAP, a university petition, for review and consideration, must be filed at 6426BH prior to studying abroad.

FEE REDUCTION INFORMATION

Fee Reduction Form

The deadline to file for a fee reduction is Friday of second week of the quarter if you are eligible and wish to receive a fee reduction at HSSEAS Office of Academic and Student Affairs, 6426 BH. You will be required to pay your full fees by the University’s deadlines. If the Fee Reduction Request is approved you will receive a fee refund. The refund is a reduction of the Tuition by one-half and a reduction of the Nonresident Supplemental Tuition Fee by one-half.
As a HSSEAS student, you may be eligible for a fee reduction if you are a degree candidate and in any one of your last three academic terms before degree completion and are enrolled in 10 units or less in that term. If you choose to file this petition in a quarter prior to your final term, then you will not be approved for a fee reduction in your final term. You may only receive a fee reduction once in your last three academic terms on the basis of being a degree candidate. If you wish to have a fee reduction for your final term, you must first: 1.Follow the degree audit process and 2.Receive confirmation from the degree auditor that you need no more than 10 units to complete your degree requirements and that you will be completing your degree at the end of the quarter in question. The degree auditor will inform you of the necessary paperwork to be filed. Or if you wish to have a fee reduction for one of your last three academic terms (not your final term), go to the HSSEAS Office of Academic and Student Affairs, 6426 BH for more information on the petition process. You may also be eligible for a fee reduction if you are a student who is not able to manage full time enrollment for reasons of family responsibilities or for health reasons and intends to enroll in 10 units or less. It is presumed that your part-time student status is of a long-term nature and valid documentation must be provided for fee reduction consideration. Students who work 20 hours or more may petition to drop below the minimum term enrollment requirement of 12 units; however, may only be considered for one quarter of a fee reduction for employment reasons. For more information on the petition process go to the HSSEAS Office of Academic and Student Affairs, 6426BH. For more information, please go to the HSSEAS Office of Academic and Student Affairs, 6426BH.

LATIN HONORS CRITERIA

VIEW LATIN HONORS ELIGIBILITY CRITERIA