• • Welcome by Richard Wesel, Associate Dean of Academic and Student Affairs
  • Wes Uehara, Engineering Student Organization Coordinator

All student leaders should attend to hear from our Associate Dean and to review the ELW schedule to determine what officers should attend the sessions. 

• • Mail, shipping addresses, and storage of supplies, Anthony Redon, UCLA Engineering Building Superintendent
  • Facility requests, maintenance issues, and trash disposal, Anthony Redon
  • Paint Box facility & policies on painting, Machine Shop tools, training, and accessibility, Anthony Redon

Student leaders who will receive mail or packages, lab managers or leaders that will manage campus space for your organization, engage in technical work, and/ or others you think who will engage in related activity should attend.

• • Communications, Christine Lee, Assistant Dean, Chief Marketing Communications Officer
    • School of Engineering logo & branding
    • Website and media accessibility
  • Student Organizations Leadership & Engagement, Orlando Luna, SOLE Advisor
    • Signatory duties
    • Event planning and resources
    • Funding sources
    • UCLA Trademarks
    • New guidance on Campus Protests (coming soon)

Your executive board, project leads, and any student leaders who will be in charge of communications, marketing, printing flyers, purchasing merch, maintaining websites and social media, and/ or others you think who will engage in related activity should attend.

• • Engineering External Affairs, Sarah Rumage, sramage@support.ucla.edu, and Elisabeth Kealy, ekealy@support.ucla.edu
    

     

    • Fundraising and SPARK
    • Donation and gift reporting
    • Access to funds
    • Events

• • Purchases & Reimbursements, Marlon Williams, Office Lead, Logistics & Materiel Management, marlonw@seas.ucla.edu
  • UCLA Approved Vendors, Marlon Williams, Office Lead, Logistics & Materiel Management, marlonw@seas.ucla.edu
  • FAUs, Recharge IDs, Budget Ledgers, Marlon Williams, Office Lead, Logistics & Materiel Management, marlonw@seas.ucla.edu
  • Room Keys, Marlon Williams, Office Lead, Logistics & Materiel Management, marlonw@seas.ucla.edu

Executive board, treasurer, and any student leader who will manage budgets, involved in fundraising, working with industry reps and donors, managing funds, engaging in technical activity, making purchases, submitting reimbursements, and/ or others you think who will engage in related activity should attend.

• • Affiliating with the School of Engineering, Wes Uehara, Engineering Student Organization Coordinator
  • Student Organization Contact List on MyEngineering, Wes Uehara, Engineering Student Organization Coordinator
  • Annual Report, Wes Uehara, Engineering Student Organization Coordinator
  • Room Reservations & Bruin Card access to engineering buildings, Wes Uehara, Engineering Student Organization Coordinator
  • Student Creativity Center, Wes Uehara, Engineering Student Organization Coordinator
  • Space Use applications, Wes Uehara, Engineering Student Organization Coordinator

Executive board members or top leadership of student organizations and design teams should attend this session.  Additionally, anyone who will host an event in a campus or school-managed room should attend this session.  

• • Undergraduate Internship & Research Program, Will Herrera, Director, UCLA Engineering Undergraduate Internship & Research Program
  • Engineering Transfer Center – working with eTransfer Students, Wes Uehara, Director, UCLA Engineering Transfer Center

Student leaders who will interact with industry, host career fairs, company info-sessions, industry-facing recruitment or networking events, research focused events, events designed to help students with recruiting or access to research opportunities, outreach chairs, transfer officers, and/ or others you think who will engage in related activity should attend.

• • • • Equity, Diversity, and Inclusion, Associate Dean Veronica Santos
        • Overview and importance of EDI at Samueli
        • Initiatives and programs: CEED, WE@UCLA, etc.
        • Resources for students
          • Accessibility – CAE
          • Equity – Healing Resources in Support of Black Bruins, LGBTQIA+ Resource Senter, Title IX
        • Reporting Harassment
        • EDI Progress and initiatives
        • Formal student advisory board for this upcoming school year
        • EDI Tips for Student Leaders & best-practices from other student organization

Your executive board and any student leaders that work on Equity, Diversity, and Inclusion, outreach, and/or other officers you feel could benefit from attending this session. 

• • ESUC events and deadlines, Charmaine Tan, ESUC President
  • Lab and Space Safety Training, Associate Dean Rob Candler, Wes Uehara, Engineering Student Organization Coordinator, Estrella Saucedo, EH&S Safety Specialist, and Anthony Redon, Engineering Building Superintendent
  • Resiliency in your Student Experience (RISE), Jacqualyn Glorioso
    • What the RISE Center offers
    • Tips for student leaders on things they can implement to help with mental health and well-being.

• The organization must be currently active
• An organization that provides social, professional development, networking, training, and/or honors to your membership
• Has an executive board made up of 50% or more engineering students*
• Has a membership consisting of 50% or more engineering students*
• Must have a faculty advisor in the School of Engineering

*Please contact Wes Uehara if you are unable to meet this requirement – we will work with you!

• Must attend the Engineering Leadership Workshop, Lab & Space Safety Training & adhere to and uphold any policies identified in this training and/or posted on this Student Leaders Guide website.
• Complete your Faculty Advisor Agreement Form.
• Complete your Space Utilization Agreement Form.
• Complete your EH&S Safety Inspection (all SCC organizations & organizations doing technical work).
• Attend the Quarterly Student Leaders meeting with Associate Dean Wesel
• Must complete and submit an Annual Report on behalf of your organization (see Student Organization Annual Report section on this website.
• Update the School of Engineering Student Organization Officer Contact List.
• Attend the Passing the Torch event for out-going & incoming officers.

• May 2024 – End of the Year Annual Report
• August 2024 – Engineering Leadership Workshop sessions
• September 20, 2024 – Update your officer contacts on myEngineering
• Friday, October 4 2024 – Schedule your EH & S Safety Inspection (all Student Creativity Center organizations & organizations that engage in technical activities)
• Friday, October 4, 2024 – Fall 2024 EXCOM
• Friday, October 11, 2024 – Faculty Advisor Agreement form submitted
• Friday, October 11, 2024 – Lab & Space Safety Agreement form (if your organization occupies space in the School of Engineering)
• Friday, October 11, 2024, 2 – 4PM – Fall 2024 Student Leaders Meeting & Reception with ESUC and Associate Dean Wesel
• Friday, November 3, 2024 – Finalize your EH&S Safety Inspection & corrective-actions
• Friday, January 10, 2025 – Winter 2025 EXCOM
• Friday, January 17, 2025, 9 – 11 AM – Winter 2025 Student Leaders Meeting & Reception with ESUC and Associate Dean Wesel
• Friday, April 4, 2025 – Spring 2025 EXCOM
• Friday, April 11, 2025, 9 – 11 AM – Spring 2025 Student Leaders Meeting & Reception with ESUC and Associate Dean Wesel
• Thursday, May 29, 2025 – 5 – 7 PM – Passing the Torch event for out-going & incoming officers

To check the status of your organization’s affiliation with the School of Engineering, please click on this link.

Advocacy and Guidance:

1. Assist the organization on maintaining at least 50% of Executive Board/Officers are engineering students, 50% of the membership are engineering students, and that the organization provide social, professional development, networking, training, and/or honors to its members.
2. Advocate with your Department on behalf of the student organization needs.
3. Review the activities of your organization and provide guidance.
4. Remedy any compliance issues incurred by your student organization (e.g., safety, budgets, and reports).
5. Read the Annual Report submitted by your student organization to the School at the end of the Academic Year.

Safety & Access to Rooms:

6. Faculty advisors are ultimately responsible for the safety of the student organization membership and impact of their activities on our campus community.
7. Conduct a pre-inspection walk-through of your organization’s campus space(s) to provide guidance on compliance with EH& S policies on room set-up (access, earthquake safety, and compliance with fire-safety regulations), tools and equipment, chemical (proper use and storage), and review of the activities planned for the space to reduce hazards that could potentially cause injury or impact our campus environment.
8. Assist your organization in resolving any issues brought up by EH&S during their safety inspection.
9. Review all Before you Begin checklist items which should be completed before the organization takes on a new activity.
10. Provide guidance to organizations on how to reduce hazards by reviewing and/or approving Job Safety Analysis, Standard Operating Procedures, Safety Data Sheets, or training for any activities that involve tools, equipment, chemicals or substances that can cause harm if used, stored, or disposed of incorrectly. 
11. Review and approve member-access to the student organization room(s) in the School.
12. Ensure leadership attend the annual Engineering Leadership Workshop and Lab & Space Safety training.
13. Ensure that the student organization is in compliance with protocols delineated on the Lab & Space Safety for Student Organizations website (https://www.seasoasa.ucla.edu/lab-safety/) and any UCLA EH&S policies.

• Identify an UCLA Engineering faculty and approach them for their willingness to advise your organization.
  • You can ask a faculty from your Department,
  • You could ask a faculty who is passionate about the activities your organization coordinates, the impact your org makes, or the community it supports.
  • It’s easier to ask a faculty who is already engaged in working with your organization – invite them to an activity!
  • Consider a new faculty who may want to get involved with our student community.
  • In certain instances it is okay for a staff person from the School of Engineering to be your advisor.  We recommend this only for organizations that are NOT engaged in technical work. 
• Provide them with information (date established, summary of your organization, purpose, membership, activities, etc.).
• Provide them with a copy of the Roles and Responsibilities of Advisors memo and the Faculty Advisor agreement form to read and sign.  This will explain the responsibilities of a faculty advisor.
• Contact Charmaine Tan, ESUC President at esuc.ucla.president@gmail.com, if you have questions or need help. 

• Once your organization identifies a faculty from the School of Engineering to advise your organization, please have them review and sign the Faculty Advisor Agreement form.

  • Please complete this form and collect all required signatures.
  • Once it is complete, save the file as a .pdf with the file name: NameOfOrg_FacultyAdvisorAgreement_2024.pdf.
    • For example: RocketProject_FacultyAdvisorAgreement_2024.pdf
  • Submit your file to: https://forms.gle/tHKwHeRceVdGJryh9
  • Deadline: Friday, October 11, 2024

What organizations should submit an Annual Report?
All organizations that would like to be affiliated with the School of Engineering.

Large student organizations with multiple projects may consider submitting a separate report.  Keep in mind that this report is also your submission for the Student Organization of the Year competition.  We leave it up to your organization’s discretion on whether to submit as one large organization or to break up your teams. 

Who should complete the Annual Report?
It is the responsibility of the out-going President or Team Lead to submit the report.  We encourage officers to help their President or Team Lead to collect the information and draft content.  The out-going officers should share this report with incoming officers and work with them to develop the Fundraising Ask-sheet.

• Fall 2024 – Student leaders should create a mechanism to collect the data needed to submit the annual report at the end of the academic year.
• April 11, 2025 – Annual report form part 1 goes live
• May 9, 2025 – Annual report submission deadline
• May 2025 – Student Organization of the Year judging
• Thursday, May 29, 2025| 5 – 7 PM – Awardees announced at the Passing the Torch event (save the date)
• Summer 2025 – All Engineering Student Organization Annual Report published & disseminated to administrators, student organization website update, fundraising ask-sheets sent to External Affairs

• Review the instructions on how to complete your Annual Report on the Student Organization Annual Report web page: https://www.seasoasa.ucla.edu/annual-student-organization-report-ucla-samueli-engineering-student-organization-leaders-resource-page/.
• Start to collect the data you will need to submit.
• Provide the link to the Part 2: Activities List Google form (https://forms.gle/TbBHhroLUEKWAn7N7) to your officers, project and team leads to collect this information through the year as they complete their programs, competitions, activities, events, etc. It will be easier than attempting to collect the information at the end of the year.

Please submit 1 form per organization, design team, or project. 

Section 1: Name of organization & verification of form submitter
The person submitting this form MUST be the out-going president, director, or team lead of your organization or team.  This information will be used to authenticate the person submitting the form. Information needed:

• • Name of organization or project team
  • Acronym of organization (if any)
  • First name
  • Last name
  • Email
  • UID
  • Title of position

Section 2: Organization information
This information will help us to create a directory of the student organizations’ campus space to add this information to the School’s Student Organization web page, to direct students and community members who want to learn more about or support your organization.  Here is what you’ll be able to share: 

• • Description of organization (1000 character limit)
  • Year your organization was established
  • Campus space (building, room #), storage and/or locker (if applicable)
  • Bulletin board # (if your organization has one)
  • Email address to be posted publicly on community websites
  • Website link
  • Social media links (Linktree, Facebook, Instagram, Twitter, YouTube)
  • Design teams, projects, etc. that are included in the report

Section 3: Officer Demographics
In order for your organization to be affiliated with the School of Engineering your officer board needs to be made up of at least 50% engineering students. Please provide us with the:

• • # of officers
  • # of officers in each engineering major & # of officers from majors outside of engineering
  • # of officers that are transfer students & graduate students (not a requirement for affiliation)

Section 4: Member Demographics
In order to be affiliated with the School of Engineering your organization must provide support to engineering students. Please provide us with information about your members.  We want to know:

• • # of members
  • # of members in each engineering major & # of members from majors outside of engineering
  • # of members that are transfer students & graduate students (not a requirement for affiliation)
  • # of members that are from outside UCLA

Section 5: Faculty Advisor
In order to be affiliated with the School of Engineering your organization must have an engineering faculty advisor. Please provide us with their name, department, and email address. There is a question that allows organizations to submit a 2nd faculty advisor. If you do not have one, please leave that answer blank.

Section 6: Highlights Narrative (tell us your story)
This section provides organizations an opportunity to help others learn about what you do and the impact you make in the community.  This information will be provided to the following:

• • UCLA Engineering External Affairs & Development Team to share with donors and industry partners
  • UCLA Communications Team so they can choose to highlight the cool and amazing things your organization does.
  • Deans to understand what your organization does and how to better provide support.
  • Engineering Society at UCLA (ESUC) for consideration in the Student Organization of the Year competition. 

Your organization will have up to 2000 character (max) to tell us your story for each question below.  You are NOT required to use all 2000 characters.  We encourage you to consider refining your responses to the questions in a word or text editor and copy and paste your responses to the questions into the form when you are ready to submit.  Additionally, in order to distribute the work, we encourage you to consider assigning an officer or appropriate member to draft responses to one of the questions. 

Impact on membership, UCLA Engineering, and/or the UCLA campus community

• • Question 1: How has your organization supported the professional, academic, and/or personal development of their membership?
  • Question 2: How has your organization improved the UCLA Engineering and/or UCLA campus community?
  • Question 3: What collaborations did your organization have with other engineering/ non-engineering communities, if any?

Equity, Diversity, and Inclusion (EDI), accessibility, and outreach efforts

• • Question 4: How has your organization pushed for equal, diverse, and inclusive environments?  What impact has this made?  Please indicate if your organization has an EDI chair or officer.

Alumni & Industry Relations – summary on how the organization has created opportunities for their members to interact with alumni and industry. Please include the following:

• Question 5: How has your organization interacted with members of industry?
• Question 6: How did you communicate and/or engage with your donors?

Organizational Growth – we would like to hear about the growth of your organization in this reporting cycle and challenges your organization faced.

• Question 7: How does your organization measure performance? How has your organization’s performance changed from the previous year to now?
• Question 8: How has your organization gathered feedback from its members and what action has your organization taken to address this feedback?
• Question 9: What future goals does your organization have for the upcoming year?

Section 7: Competition Awards

Come-on.  We. Want. To. Know!  Tell us about your awards and recognition so we can share it with the world.  The information will be used to generate an annual report of the awards and recognition of our student organizations to share with the world.

Here is what we want to know:

• • Name of competition or organization that made the award.
  • Name of your organization or team that received the award.
  • Name of the award.
  • Summary of what the award was for.

Please add an entry for each award.  Organizations can add up to 20 awards. 

Section 8: Organization Finances
This will help the School understand how to better strategize fundraising efforts for our student organizations.  

Here is what we want to know:

• • What is the total dollar amount you received from donors?
  • What is the total dollar amount you received from your Department?
  • What is the total dollar amount you received from the School?
  • Did you receive any gifts-in-kind (tools, equipment, etc.) in 2023 – 2024? If so, what was the total dollar value?
  • What was your total operating expenses for AY 2023 – 2024? We are trying to get an idea of what it would cost to support all engineering student organizations. Please add only what you spent this past year.  Do not inflate this dollar amount. 

Section 9: Donor Information
Please share information on those that have donated to your organization.  This includes companies, alumni, foundations, people, etc.  It can include money, equipment, software, etc.  This information will help the School to know how our industry partners are supporting your organization and allow us to share our gratitude for their support.  Information we are looking for are as follows:

Donor or company name, item or contribution, amount or estimated value, and purpose. Here is an example of a response: Digikey, Soldering stations, $275, IdeaHacks

Organizations can report up to 50 donations.

Section 10: Fundraising Sponsorship Packets
Please upload a file for your organization’s Sponsorship Packet that provides information on your organization’s fundraising needs for next year.  This information will be put into a portfolio and shared with our Development Team and our Engineering Departments so they can connect your organization with donors who are interested in supporting your activities.

Guidelines:

• • Please create your Sponsorship Packet on 8.5″ x 11″ page dimensions, with 0.2″ page margins on all sides, in portrait format.  The portfolio will be printed on 8.5″ x 11″ sized paper in portrait format.   
  • Save your file as one .pdf file with the file name studentorgname_sponsorpacket_2024-25.pdf. For example – acm_sponsorpacket_2024-25.pdf.  This will help us to organize the portfolio once we receive everyone’s file.
  • Your Sponsorship Packet MUST include the name of your organization and point of contact (name and email).
  • Here are some ideas of content you can include:
    • Summary of impact and why it’s important
    • Adding graphics so that donors can get a visual of your organization and what their contributions will support,
    • The amount you are fundraising or the items you are trying to acquire,
    • Sponsorship levels,
    • What donors will get in return for their contribution.

Section 11: Needed support & feedback to the School
This section provides an opportunity to give feedback to the School of Engineering so we may better support your organization.  Please note, this is NOT an opportunity to request funding for your organization.

Check back in Winter 2025 for the link to part 1 of the End of the Year Student Organization Annual Report.

• Student organizations will input their officer contact information on MyEngineering.
• One data owner (president or project lead) is designated as the authorized person to access and update the Contact List on MyEngineering.  Once the data owner is designated, that person is able to reassign the data owner to the new president or project lead.
• Data owners can find instructions on reassigning the data-owner at: https://www.seas.ucla.edu/docs/myengineering/student_group/owner_replace.htm. You will need the UID of the new data owner in order to assign them as the new data owner.  Also, the data owner MUST be a current UCLA Engineering student.

If you need assistance with adding your organization or designating your data owner, please contact Wes Uehara at wuehara@seas.ucla.edu.  If you are having trouble with myEngineering, please contact the SEASnet help desk at help@seas.ucla.edu.

Before sitting down to complete the online form, we recommend that you collect the following information:

1. Title of officer
2. Name of officer
3. UID of officer (you can input 000000000 for your Faculty Advisor)
4. Department & Major of officer
5. Email of officer
6. Phone number of officer
7. Date of first quarter at UCLA (e.g. Fall 2019)
8. Whether the officer is a transfer student or graduate student

Please follow the instructions at https://www.seas.ucla.edu/docs/myengineering/student_group/owner_contact_list.htm to begin updating the Contact List.

By September 20, 2024

• Identify your data owner.
• Add all officer titles for your organization to MyEngineering
• Add the names and contacts for each officer

Through AY 2024 – 2025

• Update the officer contacts in MyEngineering whenever there is a change in leadership
• Make sure the data owner (president or project lead) for your organization re-assigns the data owner when their tenure is over.

​

Registering as a Registered Campus Organization (RCO) is a separate process from affiliating with the School of Engineering.  The Student Organizations, Leadership and Engagement (SOLE) office is a campus office that supports student organizations across the UCLA campus.  Here is their website: www.sole.ucla.edu.

SOLE provides:

• Event & engaghement resources
• Mentorship & leadership development
• Funding resources
• Help to navigate university policies and guidelines

Here is their website: www.sole.ucla.edu.  Please watch the video of last year’s (2023 – 2024) SOLE Organizational Management Workshop for details. 

From the SOLE website: please check website for accuracy

All groups must register once per academic year!  All registration forms are submitted through MyUCLA.

2024-2025 New organization registration is for new groups and/or organizations that were not registered last academic year.  Registration opens at 12noon on Monday Sept 23.  New organization registration closes at 5pm on Oct 11.  Signatories for all new groups must attend a new signatory workshop at Days O’ SOLE, on Oct 16 to be approved. The workshop schedule will be posted Week 1.

2024-2025 Re-registration information for organizations that were registered last academic year opens Sept 2 at 12noon and closes Oct 11 at 5pm.  Please note: All re-registering groups must complete a returning signatory workshop before their organization’s registration gets approved.

All groups must register once per academic year.

From the SOLE website – Funding Resources page: please check website for accuracy

Classroom AV Services Support (CLASS) Funding supported by Campus Life provides up to $450 to support registered campus organizations to use the AV equipment in the classroom. Organizations may apply for more than one grant, but if AV is needed in the classroom more than twice per quarter, RCOs should considered purchasing the quarter package. There are limited resources so when the funding pool is exhausted grants will no longer be available. The program will be reviewed for Spring 2022. No other line items are being funded at this time.

This may not be used to purchase technology equipment nor physical hardware.

Due date: Applications must be submitted at least 2 week before the event in order to ensure consideration.

Notes from Orlando –

• When you book a room through Campus Events, ask them AV, and an invoice for the charges.
• Upload this invoice to the Class Fund.
• These funds are only for all member meetings.  You can request funding through the other funding resources.  Visit the SOLE Funding Resources page for more information and deadlines. 
• Remember that all community service youth events longer than 2 hours requires you to provide food to attendees. 

From the SOLE website – Marketing & Trademarks Resources page: please check website for accuracy

• Please review this website before using the UCLA Logo, photographs of iconic UCLA buildings, statues, or property.  
• There is a royalty fee assessed when using the UCLA logo or branding on merchandise if you are charging for the item or giving it away.  There typically is not a fee if you are using the item as a team uniform.  
• Generally, you cannot record on-campus without getting approval. 
• You cannot photograph UCLA buildings, statues, or property that is trademarked without approval.
• Guidance – You can photograph & record for internal use. 
• When in doubt, contact your SOLE Advisor or the UCLA Engineering Communications team. 
• California law necessitates you obtain the subject’s permission to photograph & use the image and recordings.  Subjects under the age of 18 require parent/ guardian approval.  We recommend that you request this permission in your RSVP or registration forms.  You can also display signs that say you are recording/ photographing at an event.
• Check back soon for example multimedia release forms & waiver forms 

Note from Orlando:

• The 3 signatories of each Registered Campus Organization (RCO) is responsible for the actions of your organization and it’s members.  The university is not responsible.  Think of your organization as a non-profit organziation. 
• The information about your organization on myUCLA is official.  The university will interpret your organization and your constitution based on what is on the myUCLA system.  Please make sure it is up-to-date. 

Name of club at UCLA, or 
Name of club @ UCLA

California is home to 116 community colleges and dozens of 4-year institutions divided between the CSU-system, UC-system schools and private institutions. Requirements to apply for transfer to each engineering school varies from one campus to another. Additionally, understanding what engineering courses are accepted between institutions is an arduous process that impacts the number of students pursuing engineering. Short of the long is that campuses do not agree and it’s up to the community college student to figure it out. On the positive-side, this speaks to our transfer student’s persistence, grit, and motivation to attend UCLA Engineering.

Variation in course content & outcomes. Many engineering courses at community colleges have different topics and outcomes than those taught at UCLA and may not adequately prepare students to succeed in courses taken here. Additionally, when and where courses are offered occasionally impact when a student takes the course prior to applying to transfer. Imagine taking the equivalent of our CS 31 two years before taking CS 32 here at UCLA and not using your coding-skills in between those years.

Community college prepares students to transfer. UCLA Engineering prepares a student for a career in professional engineering. With the first 2 years of an undergraduate engineering degree focused on math and science; very few community college campuses have dedicated engineering departments or full-time engineering faculty. Our engineering transfer students miss out on valuable exposure to extracurricular technical design projects and other professional development opportunities. Many are without engineering role-models in the first-half of their undergraduate experience. Our incoming eTransfer Student survey shows that in 2023, 62% (42 out of 68 respondents) of our incoming class lacked any technical experience with nearly all of them indicating lack of opportunity. This is in stark contrast to our freshman-admitted students who are encouraged to ‘get their hands dirty’ and have an opportunity to speak with engineering-peers from day-one. This delay is reflected in our eTransfer student’s ability to secure jobs at graduation in comparison with the freshman-admitted students.

The point of requesting assistance from our Bruin Engineering community is multifold:

• It is important to create a welcoming environment and message to transfer students. Many of whom come from low-SES communities, have had a higher rate of life challenge (supporting a dependent, working full-time, armed forces member, etc.).
• We want to ‘level the playing field’ for our transfer students and help them to attain their engineering degree, understand what kind of engineering work they want to do, and secure an engineering-job at graduation. Their investment and pay-off from earning their engineering degree should be the same as our freshmen-admitted students.

It can take some time to understand the value, meaningfulness, and fun that our engineering student organizations offer.  Our eTransfers have a very limited amount of time to get involved in all the compelling events, activities, and communities that UCLA has to offer.  Our student organizations provide an excellent opportunity to network with the peers and alumni they will work with as professional engineers.  The technical experiences and workshops are a more accessible way of gaining some experience that can be shared with recruiters.  Help them to understand the value by sharing your experience and providing access to your organization, design teams, and resources that work with the transfer-student timeline.

Here are some specific things you can do:

Recruitment

• Develop recruitment activities designed to reach out to engineering transfer students in the winter and spring quarters. The traditional student has many years to get involved with a student organization.  The transfer student has quarters.
• Audit your officer roles and elections to ensure any student can be elected and serve in each role regardless of their admit-status.
• Create a transfer-outreach position or assign these duties to an existing officer. Keep in mind that transfer students should not be encouraged to only fill transfer-outreach positions. Like all students, they are interested in how these positions will help them enhance their Bruin Engineering-experience and prepare for life after graduation.
• Think about how you might make your design-projects accessible to eTransfers if your projects require multi-years of investment to participate.

Mentoring

• Make sure you are identifying appropriate mentors for engineering transfer students. Maximize the effectiveness of the mentor-mentee relationship by assigning a mentor who is most capable of providing guidance to a transfer student.  Consider the transfer student’s age, year in school, and educational pathway.
• Study help for upper-division engineering courses can be difficult to find. Consider providing tutoring support, hosting study tables, or exam preparation sessions for upper-division engineering courses.

Outreach

• Consider implementing outreach activities with local community college students. Most community colleges have, or are building, a Math, Engineering, Science Achievement (MESA) program; designed to help students to transfer to 4 year schools in STEM.

A few examples of student organization transfer-initiatives:

• Pre-OPS – teaching community college students to lead their own circuits workshops (IEEE at UCLA).
• Community college students at Idea Hacks.
• How to succeed in Computer Science at UCLA and things to know about applying for CS-jobs (ACM at UCLA).
• UCLA Roadshows – info-sessions for community college students on UCLA Engineering Departments (ASME & SOLES at UCLA).

The UCLA Engineering Transfer Student Center (ETC) provides resources and support to current engineering transfer students, visibility and advocacy for the transfer community, and works with local community colleges to support the engineering pipeline. Our mission is to maximize the UCLA Samueli Engineering experience for engineering transfer students in preparation for life after graduation.

For incoming UCLA eTransfer Students the ETC offers the summer Accelerator for Engineering Transfer Students, a 12-week series of essential summer activities designed to help engineering transfer students quickly acclimate to UCLA Samueli and successfully transition their learning from previous institutions.  The program will help students maximize their experience at UCLA Engineering without a deep learning curve.  For more information on the Accelerator please visit the program website: https://etransfercenter.seas.ucla.edu/accelerator2024/.

During the academic year, the Center provides a variety of activities, advising, social-networking opportunities, and tutoring for Bruin eTransfer students.  Here are some of the highlights:

• Quarterly Kick-offs for eTransfer Students: a time to reconnect, strategize your quarter, and hear about new opportunities.
• Peer advising & tutoring via our ETC Discord Server (for enrolled eTransfer students & alumni only)
• Info-sessions: Paid summer research, Applying to graduate school, Life after midterms, etc.
• De-stress activities & quarterly 10th week study breaks: Halloween Horror Night Study Break, Candy-grams, etc.
• Celebrate eTransfer Students end of the year event

Invitations to the ETC Discord Server and Facebook page are sent out in our weekly online ETC Newsletter.  Here is the Engineering Transfer Center location, contact information, and website:

6288 Boelter Hall
Los Angeles, CA 90095
etransfercenter@seas.ucla.edu
https://etransfercenter.seas.ucla.edu/

Come by and check out our space and the 15-person conference room where students can sit between classes and study provided it isn’t being used for a scheduled meeting.

Please contact the ETC Director, Wes Uehara, wuehara@seas.ucla.edu for information on our outreach activities with our community college partners and work we are doing with the California Engineering Liaison Council to improve pathways from 2-year colleges to UCLA. 

• Christine Wei-li Lee, Assistant Dean & Chief Marketing Communications Officer, clee@seas.ucla.edu
• Matthew Chin, Senior Manager, mchin@seas.ucla.edu 
• Natalie Balladarsch, Senior Writer, nballadarsch@seas.ucla.edu
• Vincent Mitchell, Manager, Multimedia Production, vmitchell@seas.ucla.edu 
• Faranak Emami, Web & Graphic Designer, femami@seas.ucla.edu
• Brynn Beatty, Student Writer, comm-coord-gen@samueli.ucla.edu
• Chloe Nelson, Student Writer, comm-coord-proj@samueli.ucla.edu

University of California
X: @UofCalifornia
Instagram: @uofcalifornia
Facebook: @universityofcalifornia

UCLA Samueli
X: @UCLAengineering
Instagram: @ucla_engineering 
Facebook: @UCLAengineering
LinkedIn: @UCLAengineering 
YouTube: @UCLA Engineering

Bioengineering
X: @BioEngUCLA
Instagram: @uclabioengineering|
Facebook: @BioEngUCLA
LinkedIn: @bioengucla

Chemical & Biomolecular Engineering
X: @UCLAcbe

Civil & Environmental Engineering
X: @UCLA_CEE
Instagram: @UCLA_CEE
Facebook: @uclacivilengineering
LinkedIn: @UCLA-CEE
YouTube: @UCLA Samueli – Civil & Environmental Engineering

Computer Science
X: @CS_UCLA
Instagram @uclacomputerscience
Facebook: @UCLAComputerScience
LinkedIn: @ucla-computer-science

Electrical & Computer Engineering
X: @ECE_UCLA
Facebook: @EE.UCLA
LinkedIn: @ecedepartment

Materials Science and Engineering
X: @UCLAMSE

Mechanical & Aerospace Engineering
X: @UCLAMechAeroEng

Computational Medicine
X: @CompMedUCLA

Master of Science in Engineering Online (MSOL)
Instagram: @ucla_msol
LinkedIn: @uclasamueli-msolprogram

Master of Engineering (MEng)
X: @UCLAMEng
Instagram: @uclameng
Facebook: @UCLAMEng
LinkedIn: @uclameng

CEED
X: @ucla_ceed

ENGINEERING TRANSFER CENTER
Facebook: @uclaetransfers/ 

WE@UCLA
Instagram: @weatucla
YouTube: @weatucla

UNDERGRADUATE INTERNSHIP & RESEARCH PROGRAM
Instagram: @samueli_urpuip
Facebook: @SamueliURPUIP
LinkedIn: @samueli-urpuip
YouTube: @UCLA Engineering

• • The UCLA Samueli School of Engineering is fine for first reference and is preferred.
  • UCLA Samueli or UCLA Engineering is acceptable for second or additional references.
  • The UCLA Henry Samueli School of Engineering and Applied Science is used for official ceremonies, certificates, awards, etc.
  • It is inaccurate to use “UCLA Henry Samueli School of Engineering.”
  • Refrain from using acronyms such as SEAS or HSSEAS.

UCLA has worked with Tongva cultural leaders to establish the following options for these acknowledgements, any of which can be used:

• As a land grant institution, the _____ at UCLA acknowledges the Gabrielino/Tongva peoples as the traditional land caretakers of Tovaangar (Los Angeles basin, So. Channel Islands).
• The ____ at UCLA acknowledges our presence on the traditional, ancestral and unceded territory of the Gabrielino/Tongva peoples.
• The ____ at UCLA acknowledges the Gabrielino/Tongva peoples as the traditional land caretakers of Tovaangar (the Los Angeles basin and So. Channel Islands). As a land grant institution, we pay our respects to the Honuukvetam (Ancestors), ‘Ahiihirom (Elders) and (our relatives/relations) past, present and emerging.

UCLA Land Grant – https://ucla.box.com/s/szusdjcv1co025lzh2gh9lqu99ynv3er

Reach out using the project request form

• In order to streamline and prioritize various projects, please use the request form and provide as many details as possible.
• Allow ample lead time.

Information about COVID-19 can be found under the ‘About’ tab on the home page on the UCLA Samueli website and the Department websites.  Here is the link to the COVID-19 information for your convenience – https://samueli.ucla.edu/ucla-samueli-covid-19-information/.

• Detailed guidance for approved School of Engineering brand usage (font, logo, image, mention, etc.) can be found at samueli.ucla.edu/style-guide.
• For guidance, please contact the UCLA Engineering Communications team.

• UCLA Brand Guidelines website
  • • Submit a request to UCLA Marks Office before using the school brand (logo or mention) on external-facing materials (select Engineering when prompted).  Instructions on how to submit your UCLA product request to UCLA Marks can be found on slide 28. 
      • Engineering is a part of campus approval process.  You do not need a separate submission for approval to UCLA Engineering.
• UCLA Identity
  • • Detailed guidance on use of UCLA identity can be found at marks.ucla.edu
    • Campus groups may not use UCLA’s primary logos. Registered campus groups are only allowed to use two protected UCLA marks (see below). Detailed guidelines are at brand.ucla.edu/identity/groups-and-organizations
    • The UCLA script logo is only approved to use by UCLA Athletics, official UCLA departments and on UCLA-approved retail items, such as those sold in the UCLA Store.

Do

• Install WAVE Extension to your Chrome/Firefox browser
• Add “alternate text” describing content in an image
• Add “title” tag to link for image
• Check color contrast ratio
• Add subtitles and closed captions to published videos
• Incorporate other recommendations in the accessibility guidelines (link in the resource slide)

Don’t

• Put extensive text on top of image
• Use large blocks of bright colored text
• Use too much texture or gradient
• Use abbreviations

WAVE^® is a suite of evaluation tools that helps authors make their web content more accessible to individuals with disabilities. WAVE can identify many accessibility and Web Content Accessibility Guideline (WCAG) errors, but also facilitates human evaluation of web content. Our philosophy is to focus on issues that we know impact end users, facilitate human evaluation, and to educate about web accessibility.

Visit the Wave website here

Click here for resources from the Office of Information Technology’s Disabilities & Computing Program, which includes information about how to make documents accessible

Click here for resources on website accessibility (access using UCLA VPN). This page includes useful information on electronic tools and accessibility and provides links to tools your organization can use to ensure your online resources can be used by those who are blind, visually impaired, or have slow internet connections.

Identification — Cultivation — Solicitation — Stewardship

• Engage with potential sponsors
• Cultivate those relationships
• Ensure long-term support

Identification

• Corporations
  • Sponsorship packets
  • Leverage Samueli alumni connections
• Family & Friends
  • Requires personalized asks
• Office of External Affairs, UCLA Engineering
  • Will work on your behalf —

Cultivation & Solicitation

• Make sure to get your sponsorship packet in through the End of the Year Annual Report so External Affairs can review it, get it approved, and sent to potential donors.
• Once your sponsorship packet is approved, a ‘Marketing Effort’ account number is created and you will receive a ‘giving link’ that will send people to your sponsorship packet and provide them your account number.
• Donors can then give to your organization through the online Giving General fund or through credit card or PayPal.
• Checks should be mailed to:

The UCLA Foundation
P.O. Box 7145
Pasadena, CA 91109-7145

Stewardship: let your donors know their impact

• Express gratitude (letter or email)
• Keep records of key accomplishments
• Create a spring quarter impact report (when donors set their philathropic budgets)
• Engage your donors (invite them to events and activities)

A 6.5% gift fee is assessed to all gifts to off-set the cost of processing, administrating philanthropic donations and compliance.  Here is how External Affairs supports you:

• Accepts and deposits gifts
• Review sponsorship packets for gift-compliance
• Weekly emails regarding gift updates
• Set-up and advise on UCLA’s SPARK crowdfunding platform.
• Matching gifts
• Gift-in-kind facilitation
• Process draw down requests of donated funds from UCLA Foundation funds to transfer to your account for use
• Provide tax forms requested by donor (receipt)
• Connecting you to our industry partners

Foundation Gift funds

• 95% of the time donations are processed through a Foundation Gift fund.
• Melynda Martin-Small from Office of External Affairs is the person to contact about your balance or to request a draw down.  A draw down is a process that takes funds from the Foundation Gift fund and transfers it into your organization account where you can use it.
• External Affairs will send out an email when any new gifts come in.

Regential Gift Funds

• These are funds that are put directly into your account.
• You would contact Your Department Management Service Officer (MSO) or fund manager to ask about your balance or Rose Lee in the Dean’s Office if you are a school-wide organization

• Please contact your fund manager regarding bank accounts.
• General guidance:
  • • If an organization is using any part of the UCLA name to raise funds; then any donations should be processed as a gift to the organization through UCLA.
    • Any gift that is processed as a gift to UCLA cannot be held in an off-campus bank account.
    • A gift to your organization through UCLA will be processed through either a gift fund or a regential fund.
    • A gift receipt can only be provided to your donor if the funds are processed through UCLA.
    • Funds cannot be transferred from a UCLA account to an off-campus bank account.
    • Off-campus bank accounts are highly discouraged.

Please save the date for our UCLA Engineering Reunion which will be held at the same time as UCLA Alumni Weekend May 16 – 17.  Connect with engineering alumni and show them what you are working on!  Emails will be sent out.

Elisabeth Leavitt, Associate Director, Corporate & Foundation Relations, ekealy@support.ucla.edu
For sponsorship packages, locating gifts, fielding general questions about Corporate and Foundation Relations. 

Melynda Martin-Small, Senior Coordinator, Business & Finance Services, mmsmall@support.ucla.edu
For draw-downs from Foundation Funds to campus funds. 

Sarah Rumage, Senior Director, Operations, sramage@support.ucla.edu
For general questions about locating gifts, and general support.

Helen Magid, Senior Director, Corporate & Foundation Relations, hmagid@support.ucla.edu
For general questions about Corporation and Foundation student support. 

Gustavo Callejas, Associate Director, Leadership Giving, gcallejas@support.ucla.edu 
For questions on establishing Spark Campaigns.

• Access is only for official organization business.
• Only officers that have Bruin Card access should open the facility. Please do not allow others to borrow your Bruin Card.
• Do not allow people into the buildings who are not participating in your organization’s activities.
• Do not prop exterior doors open. Please close any exterior door that is propped-open.
• Please report suspicious behavior or activity to Campus Police (310-825-1491) and inform Wes Uehara, wuehara@seas.ucla.edu and Associate Dean of Research & Physical Resources, Rob Candler, rcandler@g.ucla.edu.
• Report any damage to property to Anthony Redon, Logistics and Engineering Facilities Manager, aredon@seas.ucla.edu.
• Respect the facility – general guidance is that student orgs should take reasonable steps to prevent damage and to prevent theft.

Consequences for misuse – Student organization or project team may:

• Lose Bruin Card access privileges temporarily or permanently.
• Lose Room Reservation access for their events or activities temporarily or permanently.
• Be required to remedy a situation or pay for any damage associated with misuse.
• Be reported to the UC Police Department or Fire Department (as required).
• Lose Affiliation with the School of Engineering and its benefits and resources.

• Bruin Card access is only permitted for School of Engineering affiliated organizations.
• Access should be requested only for those officers with legitimate need to access the building after hours and to those you feel can adhere to the aforementioned responsibilities. We recommend:
  • Executive board of the student org (President, VPs, Treasurer, Secretary)*
  • Project team leads (one per project) (not the entire project team)*
  • *Officer or project lead must be on your contact list on MyEngineering to receive Bruin Card access.

Requesting Bruin Card access will happen once a year.  Those who are authorized will have access until the end of the academic year in which the card access was granted or until the officer steps-down (whichever comes first).

Process to Request Bruin Card access:

• • President or Project leads should decide who gets Bruin Card access
    • The organization President should discuss with the Executive Board and Project Teams and create a list of officers that should have Bruin Card access.
    • Please have your myEngineering data owner verify that the people on the Bruin Card access list are included in the contact list on myEngineering.
  • Training – review Bruin Card access to Engineering Buildings policy with officers
    • Communicate the responsibilities associated with having Bruin Card access privilege, potential consequences of misuse, and our collective goal of ensuring we continue to have this privilege.
  • Bruin Card Access Request forms – have your officers complete the Bruin Card Access Request form and return them to the President or Project Lead.
    • The President or Project Lead should then take all forms to their Faculty Advisor and their Faculty Advisor’s Department chair for their signatures.
    • Once the forms have been signed, please compile them in one .pdf file and save them using this filename: NameOfOrganizationOrProjectTeam_BCforms_2024_2025.pdf. For example – BajaRacing_BCforms_2024_2025.pdf.
  • Fill out your Bruin Card Access Google Sheet – you will need to submit the name, UID, officer title, major, and contact information for each officer you are requesting to have Bruin Card access to Engineering buildings. Here is how you will submit the information on your officers:
    • Download a copy of the Bruin Card access Google sheet: https://docs.google.com/spreadsheets/d/1hB07hEYaz8zYVFEwhBoOGie43vy5kP10bpuJkxT87bo/copy. Please do NOT change the formatting of the template when adding information to your file.
    • Fill out the spreadsheet with the information of each officer being granted access.
    • Save the file as a .xlsx file with the filename: OrgName_BCsheet_2024_2025.xlsx For example, ESUC_BCsheet_2024_2025.xlsx
  • Submitting your files – the President of your organization will receive an email from ESUC inviting them to submit their: a) Bruin Card access Google Sheet and b) the signed Bruin Card Access Request forms through this Google form: https://forms.gle/3HjmqT9NEjf7AHjR8.
  • Final approval & activation – Once your forms are submitted, they will be reviewed by Wes Uehara, the Engineering Student Organization Coordinator, and sent to Marlon Williams to activate your access. An email will be sent to officers that have Bruin Card access once the registration is complete.

Deadline: Friday, October 11, 2024.  Organizations that miss this deadline will need to wait until Winter quarter to make a request. 

3D Printing for Everyone at UCLA
Flight, Biomedical, Mechanical Keyboards, & Wheels
Boelter 3750

AI Safety at UCLA
AI Safety Computer, AI Safety Project
Boelter 7707

American Indian Science and Engineering Society (AISES)
Boelter 2416

American Indian Science and Engineering Society – Bearospace
Boelter 2817

American Institute of Aeronautics and Astronautics (AIAA)
Design, Build, Fly & Uncrewed Aerial Systems
Boelter 2730 D

American Institute of Chemical Engineers (AIChE)
ChemECar, ChemECube, & ChIP
Boelter 2432

American Society of Civil Engineers (ASCE)
Concrete Canoe, Construction Management, Environmental Design, Geowall, Seismic Design, Seismic Outreach, Steel Bridge, Sustainable Solutions, Surveying, Timer-strong Design-build, & Transportation Design (collaboration with ITE)
Boelter 2745, 2761, & 2730 C

American Society of Mechanical Engineers (ASME)
Fabrication and Design Essentials, Bruin Underwater Robotics, X1 Robotics, Combat Robotics, & Flagship Combat Robotics
Boelter 2763, 2438 A & 2730 C

Association for Computing Machinery (ACM)
ACM Board, ACM Studio, ACM Design, ACM ICPC, ACM Cyber, ACM TeachLA, ACM-W, ACM AI, & ACM Hack
Boelter 4801 & 4685

Biomedical Engineering Society (BMES)
Build Team & Design Team
Boelter 2432

Bruin Earth Solutions
Aquaponics, LEED, Wind Project, Plastic2Food, Electric Vehicle Conversion Project, Bruin Beekeepers, Solar Decathlon, & Circular Waste
Boelter 2821

Bruin Racing
Bruin Formula Racing, Bruin Racing Baja, Bruin Supermileage
Boelter 2730 A, 2730 B, 2713, & Boelter garages

Bruin Spacecraft Group
Project Rapid, Project Endeavor, & Project Overseer
Boelter 4813

Bruins Encouraging Active Minds (BEAM)
Boelter 2438 A

CruX @ UCLA
Affective Changes, Sleep Tracker, In Motion, Synch, Neuro Gaming, Stress Meter, Bionics, Self-Driver, Locked In, Fine Motor Skills, Mental Symphony, In Agreement BCI Team projects, & Effects of Affection NXT Team Project
Boelter 3506

Engineers Without Borders (EWB)
Nicaragua Schoolhouse Project, Uganda Water Project, Ethiopia Sanitation Project, Nepal Farmhouse Project, Colombia Greenhouse Project
Boelter 2438 B

Eta Kappa Nu (HKN)
Tutoring
Engineering 4 Room 67-127

exploretech.la
Boelter 4801 & 4685

Institute of Electrical and Electronics Engineers (IEEE)
Open Project Space (OPS), Micromouse, Pocket Racers, Digital Design, Architecture, and Verification (DAV), Wireless RF and Analog Project (WRAP), Student Project Initiative, IEEE Workshops & IDEA Hacks
Boelter 2825

Institute of Transportation Engineers (ITE)
Transportation Design (collaboration with ASCE)
MS 2933

Materials Research Society (MRS)
SAMPE Composite Bridge Team
Boelter 2817

National Society of Black Engineers (NSBE)
Boelter 2416

Phi Sigma Rho (PSR)
Boelter 2438 B

Rocket Project at UCLA
Project Ares, Project Prometheus, Engr 1: Rockets, Rocket Project
Engineering 4 Room 14-118

Society of Latinx Engineers and Scientists (SOLES)
SOLES Racing, SOLES WebDev, soles.AI
Boelter 2416

Society of Women Engineers (SWE)
Boelter 2438 B

Tau Beta Pi (TBP)
Tutoring
Boelter 6266 S

Upsilon Pi Epsilon (UPE)
Tutoring
Boelter 4801 & 4685

Women Advancing Technology through Teamwork (WATT)
Technical Team
Boelter 6514

• December 7, 2023 at 6 – 7 PM – Space Use for Student Organizations application info-session on Zoom
• December 8, 2023 – Space Use application goes live.
• Friday, January 19, 2024 – Space Use application deadline
• Winter 2024 – A faculty committee will review applications and announce space awards in mid-Spring Quarter. Please make sure your faculty advisors are aware of your activities as it relates to your space needs.
• Friday. April 12, 2024 – Announce new space assignments at the Spring Quarter Student Leaders Luncheon
• Spring 2024 – Organizations move into their new space by the start of Summer 2024.

Please contact Wes Uehara, wuehara@seas.ucla.edu, if you have any questions or concerns.

Hours are Monday – Friday (9 AM – 6 PM) and Saturdays (12PM – 5 PM).  The Makerspace is open during the academic quarter (not finals week, academic breaks, or university holidays).

The space and equipment is available for club use during our open hours.  Student leaders can request an after hours reservation to use the equipment. Students must be trained on how to use the equipment before the reservation.  Makerspace staff is available to provide training during normal open hours.  Please contact Professor Jacob Schmidt for reservations.

The Makerspace is NOT available at any time for club-meetings.

• A description of the class,
• Engineering design elements
• Curriculum
• Schedule
• Projects
• Budget
• Any other important details with regards to how you plan to deliver on your project

Email your project proposal directly to Professor Schmidt. 

Machine Shop Tools:

• • Available for student use: drill press, sanders, band saws, 4 mills, 3 lathes (Hulk lathe is staff only)
  • Staff only or staff-supervised only: welding machine, CNCs (7)
  • Process for CNC use:
    • Chris Cordova, CNC expert, is the only one who can use the CNCs.
    • You will need to CAD your part first
    • The next step is to fabricate on a manual machine to fine tune your design before using the CNC.

Training

• • 2 hour workshop training that you have to take.  Once in a life-time. No shorts or slippers.  You need to wear pants and shoes while in the Machine Shop

Users

• • Personal use – after you are trained, scan the QR code and select the tools you are using
  • Club members also need to go through training before using equipment.

Hours & Fees

• • Monday – Friday 7 AM – 12 noon & 1 – 4 PM
  • Saturday hours will be available during the acdemic year
  • No fees so far.  There will be small fee.

For additional questions please contact Anthony Redon, Engineering Building Superintendent, aredon@seas.ucla.edu. 

To view the Painting and Sanding policy and more information on requesting the PaintBox facility, please visit the Lab & Space Safety website.  You can find this information in the section titled, ‘Resources for Student Organizations & Policies’.  

For additional questions please contact Anthony Redon, Engineering Building Superintendent, aredon@seas.ucla.edu.

The UCLA Logistics Center is located at Engineering 4 Room 14-108 and is where you will pick up packages delivered through UPS, FedEx, DHL, McMaster Carr, and Amazon. Here is what happens when your package arrives:

• • The Logistics Center needs 20 -30 minutes to process the delivery.  They are scanning your package so they have a record of the delivery.  Please give them time to do this.
  • You will get an email about your delivery from the Logistics Center.  Your email address will be obtained either through the UCLA Campus Directory or the Student Organization leaders Contact List on myEngineering (please make sure your President keeps your contact list current).
  • You will need your photo ID to pick-up your parcel. Please show it to the staff on duty so they can scan your parcel and your ID.
  • Your parcel will be placed on the Department shelf that is most relevant to your organization.  For example – Bruin Racing, your packages will be on the Mechanical and Aerospace Department shelves.   Please come within a day or two to pick up your parcel.

Other important information:

• • The Logistics Center hours are:
    • Monday – Thursday from 7 AM – 12 PM & 1 – 4 PM
    • Fridays 7 AM 12 PM & 11 – 3 PM
    • Closed on weekends, holidays, and campus closures
    • Please keep this in mind when you request deliveries.
  • Amazon will leave packages at the door and it will be sitting there all weekend.  Amazon allows you to indicate if deliveries can be made on Saturday or Sunday; or not.  Please indicate that deliveries have to be made M – F to avoid having your packages delivered on the weekend and sitting until Monday morning.
  • Please track your packages from the vendor that is being used to ship your package.

Students can also have USPS mail delivered to this location if they use the Logistics Center mailing address:

Name of Recepient
Name of Student Organization
420 Westwood Plaza
Los Angeles, CA 90095-1591 (the 1591 is important if you want it sent to the Logistics Center)

If you do not use this address; then your USPS mail will be sent to your Department Management Services Officer (MSO).  Please see that section on this Student Leaders Guide for the listing of MSOs by Department. 

Logistics & Facilities Team

Anthony Redon – Director of Building Services
Josue Gonzalez – Logistics Center – Engineering IV loading dock is the location where shipment can be picked-up once it is received.
Anthony Singleton & Chris Cordova – Machine Shop
Dan & VInce – Please submit a Materials Service Request (MSR) if you need equipment secured for earthquake safety or help moving heavy equipment – https://www.seasbldgsrv.ucla.edu/msr/
Marlon Williams (marlonw@seas.ucla.edu) – located in Boelter 3713.  He manages keys for the School, procurement for school-wide organizations, & room reservations. 

Using the Boelter Hall physical address (580 Portola Plaza) will put visitors on the Boelter Hall entrance closest to Kerrckhoff & Moore Hall.  It is easiest for visitors to use the address for Engineering 4 (420 Westwood Plaza) or Engineering 5 (404 Westwood Plaza) to find the School of Engineering.  Link to a .pdf copy of  UCLA Samueli Engineering Directions and Maps

1. Get a Kit… At a minimum, have the basic supplies.If an emergency happens at work, you may need to be ready to help yourself and others. Keep supplies in an easy-to-carry emergency preparedness kit that you can take with you in case you must evacuate.
2. Make a Plan… It makes a difference.Know your department’s emergency plan, evacuation routes, and assembly area. Make a plan for your home, including how everyone will reach each other in different situations, and be sure everyone is familiar with it.
3. Be Informed… Learn what to expect.It’s important to stay calm in an emergency. Get as much information about the situation as possible. At work, check with your Departmental Emergency Coordinator. At home, have alternate information sources such as TV, the radio, or the Internet for news but understanding that some emergencies might knock out the electricity.

All student leaders should be enrolled in BruinAlert.  Please be mindful of any BruinALERT and how it may impact your membership and campus spaces. 

BruinALERT is UCLA’s emergency notification system. All UCLA faculty and staff with valid email addresses in the UCLA Campus Directory and students with valid email addresses in MyUCLA are automatically enrolled in BruinALERT to receive email alerts. Students who have entered their cell phone information in MyUCLA are automatically enrolled to receive SMS text messages. Faculty and staff must sign up for text messaging through the BruinALERT website.

Alumni, Family, Friends and Visitors can subscribe to BruinALERT by texting ‘BRUINALERT‘ to 888777.

Bruin Safe Online: https://bso.ucla.edu/

Make sure you are safe.  Make sure everyone you are with are safe.  Contact emergency services as necessary.  Please notify the following people of any accidents or emergencies:

1. The President of your organization
2. The Faculty Advisor of your organization
3. Anthony Redon, Engineering Materials and Facilities Manager, aredon@seas.ucla.edu
4. Wes Uehara, Student Organizations Staff Advisor, wuehara@seas.ucla.edu 
5. Associate Dean of Research & Physical Resources Rob Candler, rcandler@g.ucla.edu
6. Associate Dean of Academic & Student Affairs Richard Wesel, wesel@ucla.edu