• Chemical fire resulted in the death of a UCLA chemistry research assistant in 2009 – ‘Tragedy at UCLA followed by requirements for protective gear, research into lab safety’

• Yale Student Killed as Hair Gets Caught in Lathe – After fatal accident, new safety standards

• Examples of past violations at UCLA Engineering:

  • Particles from sanding fiber-glass disbursing through the air.

  • Passerby trips and injures ankle due to bollard not being replaced.

  • Infestation of bugs & rodents due to trash pile in the Student Creativity Center.

  • Fumes enter building Boelter Hall air-intake, Dean’s office evacuation ordered, sends one to the hospital, all air-filters need to be replaced in 7th floor offices.

  • Dyed-fertilizer dumped into building green-space.  Fees assessed to remove fertilizer.

• Immediate shut-down on activities, access to your lab, space, and equipment until violation is
  resolved.
• Notification to student organization, faculty advisor, sponsoring department, and Associate Dean of
  Research and Physical Resources.
• Notification to Dean of Students, administration, and law enforcement (where required).
• Financial reparation for any damages incurred by the violation including retrieval and/ or proper disposal of waste.
• Citations from UCLA Police Department or LA Fire Department.
• Law suit against your organization.
• Loss of affiliation with the School of Engineering and school resources.
• Registered Student Organization status is revoked.
• All organizations may be impacted.
•  

All student leaders should be vigilant about safety issues and violations in their activities, assigned campus spaces, and the School of Engineering.  Share best-practices and remind each other when an activity is hazardous or negatively impacting our community.  Report hazards to the School when you see them so we can work together to avoid an accident.  Help each other to ensure we can continue our activities and have access to the space and resources we need to do them. 

To report a hazard, please contact:

• Anthony Redon, Director of Building Services & Logistics, UCLA Engineering, aredon@seas.ucla.edu,
• Wes Uehara, Engineering Student Organization Coordinator, wuehara@seas.ucla.edu, and
• Rob Candler, Associate Dean of Research and Physical Resources, rcandler@g.ucla.edu.

The Fire and Life Safety Online Training (FIRE-FEX-OL) provides an overview of fire safety for the UCLA campus. Topics include fire prevention, fire protection, and what to do in the event of a fire. Details about the types of fire extinguishers used on campus and instructions for use are also included.

The Shop Safety Online training provides an introduction to the fundamentals of shop safety. Topics include: roles & responsibilities, hazards, and safe work practices.

The Lab Safety Fundamentals training is a campus-wide training required for all students working in labs and working on technical projects.  Students must be familiar with the fundamentals of laboratory, chemical, and general safety. This self-paced course contains images, links, and interactive elements that support the mitigation of hazards, disposal of hazardous chemical waste, and response to emergencies in accordance to UCLA’s practices.  If students have completed the LSF training, please maintain your certification by completing the Laboratory Safety Fundamentals Refresher and submitting the certification of completion each year.

The General Chemical Safety training (AKA Hazard Communication Online Training IP-HCOMM-OL)  covers common materials you may use during your work, like paints, glues, resins, cleaning solutions, solvents, plasters and more, all qualify as “chemicals”. Improper storage, handling or disposal of materials can result in explosions, leaks, or human injury or illness.  This course introduces components of OSHA’s Hazard Communication (HAZCOM) standard and the methods for learning about chemical hazards, including labels, safety data sheets (SDS) and hazard assessments.

New in 2025

• A Learning Track was created by EH&S for members of affiliated UCLA Engineering student organizations.
• Please send an email to your members about completing the four EH&S online training and instructions on enrolling in the Engineering Student Organization Safety Trainings Learning Track.  There is a sample letter you can use to draft your email to your members in the next pull-down menu.
• The Learning Track was implemented to reduce the workload on student organizations to collect their member’s certificate of completion from each required training.
• The president of your organization will receive a monthly-report on students that completed the training who can have access to student organization rooms.

Greetings Members,

UCLA Engineering has required all members of student organizations to complete four Environment, Health, and Safety online training, to include:

• Fire & life-saving online training (FIRE-FEX-OL),
• Shop Safety online training,
• Lab Safety Fundamentals, and
• General Chemical Safety training (IP-HCOMM-OL)

The student organization-community needs to work together to ensure no one gets hurt and protect our campus-environment.  The required training are a starting-point to help you think about student organization activities, what you might implement to keep yourself safe, reduce any hazards in your organization’s activities and/or potential impact to our campus.  These training need to be completed annually by all student organization members.  Members that do not complete this training will NOT have access to student organization rooms in the School of Engineering.  If a refresher is offered, you can complete the refresher.  The deadline to complete this is PLACEHOLDER.  Keep in mind that you need to complete this training to have access to student organization rooms.

The following provides instructions on what to do:

• Log into Worksafe (https://worksafe.ucla.edu) – if you have never signed-in to Worksafe you will need to do so using your Bruin Online log-in.
• Click on ‘My Learning Tracks’.
• Click on the green plus sign – which will open another window (make sure your pop-up blocker for this site is turned off). 
• In the ‘Catalog ID drop down menu’, select Engineering Student Organization Safety Trainings.
• Click ‘Next’ after the selection – the system will assign the Learning Track to your account.
• You will have 30 days to complete the trainings.

You can also access the Learning Track Enrollment handout that provides images along with the instructions.

Please enroll in the Engineering Student Organizations Safety trainings Learning Track instead of enrolling in each training independently.  Your completion of the training and passing the quiz will be provided in a report to the School of Engineering.  You will NOT need to print your certificate of completion and submit it to us if you enroll in the Learning Track.

OPTIONAL (delete if you do not have any additional training for your members).  Here are additional training that is specific to our student organization to consider completing:

If you have any questions please email PLACEHOLDER for name of an officer in your organization, PLACEHOLDER for officer title, PLACEHOLDER, for officer email.

Sincerely,

• ADA requires 3 feet access (walkways & doors).

• There should be 3 feet around equipment & tools.

• Do not block doors/exits with furniture or stored items.

• Slips, Trips, and Falls fact sheet.

• Secure (bolt) bookcases, shelving and machinery that are taller than 5 feet.

• All tools and equipment (non-portable and without wheels) shall be secured to the floor to prevent tipping.

• Put heavier things on the bottom of shelves or when stacking is necessary.

• Ensure items stored above 5 feet are tied down (e.g. bungee cords, etc.) or have a lop to prevent falling during an earthquake.

• Ensure all items/tools are adequately stored (securely in closed cabinets and/or not stacked so high they may fall).

• Please submit a Material Service Request (MSR) to Anthony Redon’s team for assistance with securing equipment & furniture. Please do this prior to your EH& S Inspection. 

• No daisy-chaining (plugging in one to the other) extension cords or power strips.
• Keep cords out of the walkway and doorways.
• Do not hang electrical cords from the ceiling or sprinklers unless installed by SEAS Building management or UCLA Facilities.
• Make sure cords are not frayed.
• Keep electrical panels clear on all sides (3 feet).
• Make sure all outlets are covered.
• Never use electronics, extension cords, or power strips with broken insulation.

• Do not hang anything from sprinklers or pipes.

• Keep fire extinguishers clear at all times (at least 3 feet).

• Do not block access & doorways

• Do not block fire alarm pulleys.

• Do not block fire alarms or smoke detectors.

• Do not prop open designated fire doors.

• Do not stack/store items within 18 inches of the bottom of sprinkler heads. If sprinklers are not present, do not stack/store items within 24 inches from the ceiling.

• The Fire Department MUST be contacted in the event of a fire. Regardless of how small, how little damage, etc.

  • • Save the UCLA Dispatch number: 310-825-1491 for quicker response.
    • 911 from campus phones will contact UCLA’s fire department.
    • 911 from cell phones may route to LAFD (longer response time).

• Review your campus space to ensure you are in compliance with any of the guidelines posted in this website or listed on the pre-inspection check-list provided by EH&S. 
• Review your space and any activities for potential hazards (see the section on Reducing Hazards below).
• Post in your room:
  • Your emergency plan
  • Emergency phone tree (see the Emergency preparedness section below for more information)
  • List of required training, including the required EH&S training as well as any training required by your organization for specific tools or activities
  • Location of any Safety Data Sheets for chemicals that are being used or stored in your workspace
  • Location of any Job Safety Analysis (JSAs) or Standard Operating Procedures
  • Location of equipment manuals and log of training completed by your membership
  • School of Engineering Space Use Agreement Terms & Conditions and any additional house-rules you want your members to follow – remember if you don’t tell them, don’t expect them to know what to do.  
  • Cleaning schedule 
  • Instructions on what to do for maintenance issues, accidents, injuries, and theft.

• The Student Org’s areas are considered Off Master and therefore do not get scheduled custodial
  services. Each organization is responsible to maintain their respective space clean.
• Custodial services can be schedule by filling an Facilities Service Request (FSR) directly with UCLA Facility
  Management for a fee. It is recommended that you obtain a quote first and determine if this is something our organization can afford.

All members must maintain the condition of their assigned room and any furnishings provided to them. No permanent fixtures, drawing, painting, or markings on the facility or furnishings.

• Student organization rooms are ‘off-master’, which means there is no facilities services to clean or remove trash.
• Student organizations are responsible for maintaining a regular cleaning of their space, including sweeping and trash disposal (daily/weekly as necessary).
• Your organization will also organize a time in the year to review and purge any unneeded items being stored in your room.
• Student organizations should maintain an inventory of their furniture, equipment, supplies, as well as a sign-in/sign-out process when items are taken off campus for official club related activities.
• No food or drinks are allowed in your campus room. Any damage to the space will be the responsibility of the student organization and/or the department to repair and return to the original move-in condition.
• As delineated in the UCLA Student Code of Conduct (section 102.8), UCLA is an alcohol, drug, and tobacco free campus. There should be no alcoholic beverages or other illegal substances for the purposes of storage, consumption, or disposal in a campus room.  Issues related to this should be reported immediately.

Trash Disposal: The primary Trash Disposal area is located in the Alley between Engineering IV and Boelter Hall.

• • • Should a club need a dumpster to be brought up to the BH Patio area
      please fill the UCLA Engineering Material Service Reqeust (MSR) form on the SEAS building Services webpage. (24 hours notice).
    • No trash should be left in the Boelter Hall patio area.
    • Bulky items can also be handled by completing the MSR request.

Chemical Disposal: All Chemicals set for disposal must be tag with the EH&S disposal tag and brought to the Recovery truck parked in the Alley near the Logistics Center every Wednesdays from 9:00 – 9:30 AM.  The pick-up schedule can be viewed here.

Batteries and e-Waste items can be dropped off in the Logicstics Center, located in Engineering 4 room 14-108 (the entrance faces Engineering 5 and is just around the corner from the Rocket Project room).

Facility management Desk vs. SEAS Building Services

• For all Emergencies, please call the Facility Management Call Center at 310 825 9236
• For non Emergencies use the UCLA 311 App. One service request has been logged you
  will receive an acknowledgement email, please forward the email to aredon@seas.ucla.edu

SEAS Building Services team are here to help with facility enhancement, safety concerns, Storage of bulky items, Project Management and some preventive Maintenance. Use the MSR link on the SEAS Building Services Website

• Create a cleaning schedule, that includes taking out trash, location of the nearest dumpster, and proper waste-disposal (batteries, e-waste, chemicals, etc.) as applicable.
• Assign a lead to ensure regular cleaning happens and issues related to cleaning is handled.
• Create a sign with information on what to do in the event of a maintenance issue.
• Post your cleaning schedule and information on what to do in the event of a maintenance issue.

A new policy on building access was sent to the UCLA Engineering community on Friday, September 12, 2025.  

Effective October 1, 2025, all doors to Engineering IV and V buildings will remain locked at all times and will be accessible only via an authorized BruinCard. Due to an increasing number of unauthorized individuals accessing various UCLA Engineering buildings, the school needs to enhance safety measures to protect the students, faculty, staff and other members of the UCLA community.

For more details and FAQs, please visit the UCLA Samueli Building Access website. 

It is the responsibility of student organization leaders to know who is occupying their campus space.  A log should be kept of all members who have authorization to utilize the campus space.  What else do we want to say abou this?

Student organization leaders should create and host periodic training (as needed) to instruct members on the proper use of any tools or equipment that can cause injury.  The training should include proper operating procedures, guidance on reducing hazards to avoid accidents or injury, and what to do in case of an accident. 

A log of members that have completed the training and can have access to the equipment or tool should be kept by the student organization.  Only members that have completed the training should have access to the tool or piece of equipment.

What do we say here?

The School has agreed to provide the privilege for a limited amount of officers from our affiliated student organizations to have Bruin Card access to Engineering buildings (Engineering 4, 5 6, and Boelter Hall) after-hours and on the weekends.  Please note, this is a privilege that we recently were able to achieve.  Please be a good community member and follow the guidelines provided on Bruin Card access. Please refer to the Student Leaders Guide website for information on Bruin Card access for student leaders.

• Please post a log (or a QR code to a spreadsheet) of those who have completed the required EH&S training who can have access to your space.
• Please post a log of those who have completed any required training for tools, equipment or access to chemicals in your space.

Start with Hazard Identification

• Walk through the workspace and list all potential hazards. Review your room for any potential hazards.  Think about your room and activities to identify any mechanical, electrical, and/or chemical hazards.
• Remember that student organizations working on any fabrication, machining, welding, etc. must complete a hazard assessment before engaging in any activity.

• Elimination – Remove the hazard if possible (e.g., use pre-cut stock instead of cutting).
• Substitution – Replace hazardous materials/processes with safer ones (water-based solvents instead of flammables).
• Engineering Controls – Guards, fume hoods, local exhaust ventilation, interlocks.
• Administrative Controls – Training, standard operating procedures, signage, scheduling to limit exposure.
• Personal Protective Equipment (PPE) – Eye, ear, hand, and respiratory protection (last line of defense).

• If equipment is damaged, do not use it!
• Damaged equipment or equipment that does not appear to be operating normally must not be used. Report the problem equipment to the club president and/or lab manager.
• Always de-energize tools before changing tooling or making repairs.
• Lockout/Tagout (T8 CCR §3314) required when servicing equipment – remove the equipment from service until the problem is remedied.
• Machines must have guards (T8 CCR §4002 – Machine Guarding).  Do not operate equipment unless guards are in place – do not remove guards for any reason while performing a task. Check-out the Machine Guard fact-sheet for more details.
• No bypassing safety interlocks.
• Only authorized users who have completed any necessary training, is familiar with the instruction manual and/or Job Hazard Analysis (JHA) prior to the use of tool or piece of equipment should be allowed to use it.
• Equipment shall be used only as intended and within the specifications set forth by the manufacturer.
• Never deviate from the safety protocols as outlined by the manufacturer.
• Work safely and methodically. Resist rushing and ask for help when you need it.
• Do not leave equipment unattended while its running.
• Do not leave tools plugged-in
• Aisles, exits, and access to emergency equipment must always be clear.
• Clean-up debris from machines and work areas frequently, maintaining proper equipment storage, and keeping walkways and doorways clear.
• For more guidelines, please visit the Hand and Power Tool Safety fact sheet.

• Label all containers per Hazard Communication Standard (T8 CCR §5194).
• Store flammables in approved cabinets (NFPA 30, CCR Title 19 Fire Code).
• Hot work (welding, cutting) requires a Hot Work Permit (T8 CCR §6777).

• Students must be trained before using shop equipment (T8 CCR §3203(a)(7)).
• Documentation of training is required.
• Your faculty advisor is responsible for oversight.

• Accessible eyewash/shower stations where chemicals are used (T8 CCR §5162).
• Fire extinguishers available, inspected, and students trained in use (T8 CCR §6151).
• Know evacuation routes and muster points.

• Encourage a “Stop Work Authority” — anyone can pause unsafe work.
• Peer accountability: students remind each other about goggles, gloves, safe posture.
• Report near misses — they are great training opportunities.

• Do not use equipment, tools, or chemicals that you are not trained to work with.
• Know the location of emergency equipment.
• No personal electronic devices or headphones should be used while working with equipment, tools, or machines.
• Keep hands and body parts a safe distance from moving machinery.
• Remove loose jewelry, tie back hair and restrain beards.
• No open-toed shoes or sandals.
• Use the ‘buddy system’ (never work alone).

What is Personal Protective Equipment (PPE)
Personal Protective Equipment or PPE refers to protective clothing, glasses/goggles, headwear, footwear and other garments designed to protect the user from hazards. PPE is required for certain SCC operations, including but not limited to the use of portable/stationary power tools, compressed air, and/or chemicals.  Generally, you can find the required PPE in one of the following places:

• • User manual for specific equipment you are using
  • Safety Data Sheet for the specific chemical you are using
  • Job Hazard Analysis (JHA) or Standard Operating Procedure (SOP) for the task

Student leaders are required to ensure all required PPE is available to members and should provide them with information on how when and how to use it.

See the EH&S Facts: Personal Protective Equipment for a brief summary of each and when they should be used.

Where do I get PPE?
It is the responsibility of your organization to secure the necessary Personal Protective Equipment necessary for your activities. Here are some vendors that supply PPE:

• McMaster Carr
• Grainger
• Office Depot

• Identify hazards
  • In your campus space
  • Associated to the equipment and tools you use.
  • Identify any chemicals you use or store.
  • In your organization’s activities
• Apply the hierarchy of controls to each one of the hazards identified in the aforementioned.
• Implement the aforementioned methods of reducing hazards based on your campus space (if any) and your organization’s activities. 
• Think about how you will instruct your members so that they stay safe.

Review the EH&S Emergency Procedures website that provides information on a variety of emergencies such as:

• Environmental Disasters such as earthquakes, fires, and floods,
• Threats such as active-shooters, bomb threats, shelter-in-place, suspicious package, and unwanted persons, and
• Health, Facilities, and Lab issues such as medical emergencies, power failure, and full-lab shutdown.

Student leaders are required to submit any serious injuries to campus.
The following was taken from the Injury Reporting EHS Factsheet 2023 Update: 

UCLA defines a serious injury as death, amputation, concussion, crushing, fracture, laceration with significant bleeding and requiring significant stitches, severe burn, and/or injuries requiring overnight hospitalization.

Should you call the serious injury hotline?
No

• I sprained my ankle and will need a brace.
• I cut my arm on a file cabinet.
• I closed my finger in my desk drawer.
• I burned my mouth while eating lunch

Yes

• I fractured my knee and will need surgery.
• I cut my arm on a table saw.
• I crushed my finger in the gears of a drill press.
• I burned myself with acid in the lab.

Follow these procedures:

• Seek medical attention and/or call 911 or (310) 825-1491 (UCPD).
• Report the injury to:
  • Your organization’s executive board and/or project leads,
  • Your faculty advisor,
  • Anthony Redon, Director of Building Services and Logistics, aredon@seas.ucla.edu, 310-206-1946,
  • Wes Uehara, Student Organization Coordinator, wuehara@seas.ucla.edu, 310-206-5592,
  • Rob Candler, Associate Dean of Research & Physical Resources, rcandler@g.ucla.edu,
• Injuries must be reported to the EH&S Hotline at (310) 825-9797. 

Additional Information

• EH&S hotline options https://ehs.ucla.edu/ehs-hotline-reporting
• Insurance & Risk Management webpage (www.irm.ucla.edu)

When an emergency happens is NOT the time to think of what you will do in the event of an emergency.  Please prepare an emergency plan and post that plan in your campus room. Here are some guidelines on how to prepare your emergency plan:

• Know the location of the following items and post this information in your room:
  • First aid kit
  • Fire extinguisher
  • Fire alarm
  • Nearest eye-wash station
  • Nearest accessible bathroom
  • Establish an evaluation site to report to in the event of a fire alarm or evacuation.
• Create an emergency phone tree with contacts, phone numbers, and instructions on who to contact in the event of an emergency
• Review, post and follow relevant emergency procedures – web-access maybe down in an emergency.
• Have your members download and/or activate Bruins Safe Online, BruinALERT, & UCLA Newsroom

Any emergency, accident, or injury should be reported.  Please create an emergency phone-tree and post it in your room:

• In an event of an emergency, please call UCLA Dispact (310) 825-1491 or 911 if emergency assistance is needed and it is safe to do so.
• Call the president, lab or room manager, and any other officer(s) that needs to know.  Here are their numbers:
  • Placeholder for name of officer, title, and phone number
• All emergencies, injuries and accidents need to be reported. Please email or call the following:
  • Placeholder for the name and email of your faculty advisor
  • Anthony Redon, Director of Building Services & Logistics, aredon@seas.ucla.edu, 310-206-1946
  • Wes Uehara, Student Organization Coordinator, wuehara@seas.ucla.edu, 310-206-5592 (call; do not text)
  • Rob Candler, Associate Dean of Research & Physical Resources, rcandler@g.ucla.edu
• An email should be sent to your members informing them of any closure of the space or danger in accessing the space, equipment, or tools.

Assemble a Personal Emergency Kit for your workplace/office, vehicle and residence: Essential for quick response and resilience in disaster situations

• • American Red Cross Survival Kit Guide
  • Ready.gov Disaster Supply Kit

• Review & post the Fire Safety Fact Sheet in your campus room.
• Create and post an emergency plan for your campus room that includes:
  • Your emergency phone-tree (see information in the pull-down menu above).
  • Your evacuation site to report to in case of a fire or evacuation-order & the name and contact information for the person to report to
  • Location of the nearest fire extinguisher, fire alarm, eye-washing station, and bathroom.
  • Purchase a fire extinguisher and first aid kit for your campus room.  If you already own one, please check the expiration date of your extinguisher and first-aid kit supply.

Purpose

The Before you Begin checklist is a guide to help you plan for an activity. It will help you to reduce hazards in
your activity to reduce to potential of an accident. It will also help you to think about logistics and policies before
ordering supplies and starting your activity. The goal is to avoid any ‘show stoppers’ that will prevent you from
your activities.

Who should do this?

Any student leader that is engaging in a technical activity that requires storage and or disposal of materials, tools or processes that could cause harm if inappropriately used, or use and/or storage of chemicals.

When this should be completed?

Before you order any parts or supplies. We encourage you to complete the Before you Begin checklist before the start of each quarter and have it reviewed by your Faculty Advisor.

• Any tool or equipment should have an instruction manual. Find them and have participants review them.
  Please supplement the instructions as needed.
• Any activity that involves a high-level of hazard, warrants a Job Hazard Analysis or Standard Operating
  Procedure be adopted or created.
• Any use of chemicals require a review of the chemical’s Safety Data Sheet, a review by your faculty advisor for proper use, PPE, storage and disposal, and must be included in your Chemical Inventory sheet and submitted to EH&S.
• Have your Faculty Advisor review your Before you Begin Checklist for approval.
• Provide the necessary training to your participants.

• Before you Being check-list in .doc format
• Please review this Lab & Space Safety for Student Organization leaders website for additional guidance and resources for your activity.
• Check our Job Hazard Analysis (JHA) & Standard Operating Procedure repository. This link will take you to any JHAs or SOPs that were created by other engineering student organizations. Please add any that you have created to this repository for others to use.  Let’s not recreate the wheel!
• Check the EH&S UCLA Box folder for JHAs that have already been created and can be adopted by your organization for your activities.
• Contact UCLA Environment, Health, & Safety for help – safetyandcompliance@ehs.ucla.edu

• Send the Before you Being check-list in .doc format to your officers and project leads and have them complete the form and review it with your faculty advisor before taking on a new project or activity.

The US Occupational Safety and Health Administration (OSHA) requires all chemicals to have a label that includes the following information:

• • Product Identifier
  • Supplier Information
  • Signal Words
  • Hazard Statement
  • Hazard Pictograms
  • Precautionary Statements
  • Supplemental Information

Chemical labels may also include:

• • Batch number
  • “Warning” or “danger”
  • First aid information
  • Directives not to eat/drink, whether or not it’s flammable

Students should review the Chemical Label for storage, appropriate use, how to reduce hazards, PPE, and disposal.  Please note that if you put the chemical in another container and intend to leave it in that container beyond your work-shift; then it must be labeled.

Example Chemical Label

9 symbols called pictograms

Some of these can be avoided if you’re wearing Personal Protective Equipment (PPE).  Please review the PPE section above. 

In addition to the chemical label, please review the Safety Data Sheet (SDS) of any chemical that has one.  Safety Data Sheets will include 16 sections as follows:

• 1. Identification
  2. Hazard(s) Identification
  3. Composition, information on ingredients
  4. First-aid measures
  5. Fire-Fighting measures
  6. Accidental release measures
  7. Handling and storage
  8. Exposure controls, personal protection
  9. Physical and chemical properties
  10. Stability and Reactivity*
  11. Toxicological information*
  12. Ecological information*
  13. Disposal considerations*
  14. Transport information*
  15. Regulatory information*
  16. Other information*

*Numbers 10 – 16 are note required; but are sometimes included.

Please review any Safety Data Sheets, include information on appropriate storage, training, PPE, use, and disposal on your Before you Begin checklist and review it with your Faculty Advisor.  If you have any questions, please contact EH&S, safetyandcompliance@ehs.ucla.edu.

EH&S has developed Standard Operating Procedures (SOPs) for a wide variety of chemical hazards. These SOPs are generally grouped by control bands, which specify a common set of precautions that apply to chemicals with a specific hazard, or combination of hazards, associated with them. Student organizations can check the repository of these SOPs for the chemicals they use.

Chemicals for which no control band is appropriate retain their own chemical-specific SOP. Please contact EH&S at laboratorysafety@ehs.ucla.edu for assistance in determining which control band applies to a particular material.

UCLA campus requires that we inventory all chemicals that are being used and/or stored in our campus space.  As such, each organization is required to submit a Chemical Inventory of all chemicals used and/or stored by their organization campus room or space.

Please use the EH&S Chemical Inventory template to enter your items: https://ucla.app.box.com/s/tv3ndyqgmw2x9sbyb6g2yxvvn25ekddl.  The tables are formatted to collect information that allows campus to quickly organize data.  Please do not change the format embedded in each cell of the table.  You will need to include the following:

• The name of the chemical
• Chemical state (solid, gas, or liquid)
• Quantity stored
• Container used for storage. 

If you have questions or are note sure what is considered a chemical, please email EH&S at safetyandcompliance@ehs.ucla.edu.

Coming in January.

• Dispose of all hazardous and chemical waste via UCLA EH&S Hazardous Waste Department
• DO NOT dispose of chemical waste in trash cans, down drains, in storm drains, outside, by evaporation, etc
• Your regular waste pickup: Engineering IV Loading Dock Wednesday mornings from 9 – 9:30 AM (see waste disposal section above and the Chemical Waste pick-up schedule).
• Waste must be tagged- Consult your Faculty Advisor for more information.

Hazard Communication & Chemical Safety
Step 1: Student organizations must keep a Chemical Inventory List of all chemicals used in the work area and used in activities. Your organization, along with your Faculty Advisor, should do a walk-through of your campus space and review your activities to identify all chemicals that your organization uses or stores.  These should be added to your Chemical Inventory.

Step 2: Organizations and your Faculty Advisor should review the Chemical Label, Safety Data Sheet and Standard Operating Procedure (if applicable) for each chemical being used or stored to determine the hazards associated to the use, storage, disposal of that chemical, and how you will design your activity to reduce the hazards associated.

Step 3: Create a training for your membership that will engage in the activity.  It should include:

• Chemical information, which requires the chemical to have a legible, intact label.
• Hard copies of the Safety Data Sheets (SDSs) must be available at the location where chemicals are being stored and used.
• Information on the hazards of the chemicals with which they are working.
• Instructions on how to access, handle, store, and dispose the chemical.
• Required PPE and supervision.
• Storage and access to the chemical,
• What to do in case of an emergency.

Step 4: Maintain a log on who is authorized to use the chemical or engage in the activity.

Refer to the EH&S Facts Sheets for details: Hazard Communication and Chemical Safety.  If you have questions, please email EH&S at safetyandcompliance@ehs.ucla.edu.

Additional Guidance

• Most student organization rooms are not safe to store or use chemicals. You MUST consult with your faculty advisor regarding chemicals in your space.
• Chemicals shall be stored in closed containers when not in use.
• Store chemicals in designated flammable storage cabinets as applicable.
• Ensure incompatible chemicals are stored separately.
• Ensure secondary containment is utilized to catch leaks from chemical containers.
• Do not order bulk/excess chemicals that may not be used by the end of the project/academic year.

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A Job Hazard Analysis (JHA) is a systematic process used to identify potential hazards and risks associated with specific job tasks or activities. It is a proactive approach to workplace safety that helps organizations prevent accidents and injuries by assessing and mitigating potential risks before they occur.

Job Hazard Analysis (JHAs) are typically equipment specific. These documents should provide safety, health, and environmental information to work safely. Supervisors and student organization members who use a common piece of equipment should collaborate to develop JHAs. Training on JHAs should be updated and documented annually and as new equipment or procedures are introduced.

Environment, Health & Safety (EH&S) provides a JHA form template that you can use to create a JHA for the tool you are using.  You can also access their JHA repository to see if a JHA was already created that you can adopt or use to assist you in developing a JHA specific to the activity (job/task) you are planning.

Step 1: Identify any tool or equipment that has the potential of causing injury if not used appropriately on in an accident.

Step 2: Review the EH&S JHA repository to see if a JHA was already created for your tool or activity, or Chemical Banded SOPs for chemicals.

Student organizations can also check our Job Hazard Analysis (JHA).  This link will take you to any JHAs or SOPs that were created previously by other engineering student organizations. Please add any that you have created to this repository for others to use.  Let’s not recreate the wheel!

Step 3: If a JHA does not exist, then work on creating a JHA tailored to your activity. If a JHA already exists, make sure to tailor it to your specific activity.

Step 4: Have this reviewed and approved by your Faculty Advisor.

Step 5: Create and deliver a training for your membership.

Step 6: Keep a log of membership that has completed that training and can have access to that piece of equipment.

Step 7: Upload your JHA to our repository to share with other student organizations and pass this information on to next year’s officers.

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The UCLA Engineering Innovation Lab MakerSpace is located at 1805 and 2808 Boelter Hall.  Please visit the MakerSpace website to learn more about the MakerSpace, tools and equipment available, access and necessary training.

Hours are Monday – Friday (9 AM – 6 PM) and Saturdays (12PM – 5 PM).  The Makerspace is open during the academic quarter (not finals week, academic breaks, or university holidays).

The space and equipment is available for club use during our open hours.  Student leaders can request an after hours reservation to use the equipment. Students must be trained on how to use the equipment before the reservation.  Makerspace staff is available to provide training during normal open hours.  Please contact Professor Jacob Schmidt for reservations.

The Makerspace is NOT available at any time for club-meetings.

3D Printer Policy

• There is large demand for 3D printing.  The MakerSpace printed more than 6,000 jobs last year. Please plan accordingly and don’t monopolize time on the printers.
• A huge amount of staff effort is dedicated to maintain the printer farm.
• We ask students to slice their print file using the PrusaSlicer software at the workstation and hand the sliced file to the staff for loading onto the printers. 
• Finished prints will be placed in an adjacent area for pick-up.

Tool Bins

• Tools have been organized into bins in Boelter 1805 and 2808.
• Please make sure to return the tool to the appropriate bin.  This includes returning tools to the bin located on the appropriate floor.
• Wrenches and hex keys are color-coded to ease sorting.

Machine Shop Tools

• Available for student use: drill press, sanders, band saws, 4 mills, 3 lathes (Hulk lathe is staff only)
• Staff only or staff-supervised only: welding machine, CNCs (7)
• Process for CNC use:
  • Chris Cordova, CNC expert, is the only one who can use the CNCs.
  • You will need to CAD your part first
  • The next step is to fabricate on a manual machine to fine tune your design before using the CNC.
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Training

• 2 hour workshop training that you have to take.  Once in a life-time. No shorts or slippers.  You need to wear pants and shoes while in the Machine Shop

Users

• Personal use – after you are trained, scan the QR code and select the tools you are using
• Club members also need to go through training before using equipment.
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Hours & Fees

• Monday – Friday 7 AM – 12 noon & 1 – 4 PM
• Saturday hours will be available during the acdemic year
• No fees so far.  There will be small fee.
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For additional questions please contact Anthony Redon, Engineering Facilities Manager, aredon@seas.ucla.edu.

All painting should be done in the Paint & SandBox facility located on the southwest corner of Boelter Hall on the ground level as required by UCLA EH&S.

Paint& SandBox Facility & Policy on Sanding

• Share the Painting & Sanding policy and information about the Paint & Sand facility with your project leads.

Any other organization that occupies space in the School of Engineering and engages in technical activity, works with tools and equipment that can cause harm, and/or chemicals.

• Schedule the walk-through of your campus space with your faculty advisor.
• Review & address the items listed in the pre-inspection check-list provided by EH&S.
• Inspections will be done by room.  If you share your room, please coordinate with the other organizations or project teams that occupy your space.
• Schedule your EH&S Inspection (if required) by emailing safetyandcompliance@ehs.ucla.edu no later than Friday, October 2, 2025.  Provide your:
  • Name of your organization and the names of any other organizations you share your space with,
  • Your name, title, email, and phone number
  • Room number
  • Provide 2 – 3 days & times that work for you and any other organizations that occupy your room so that EH&S can find a time to schedule your inspection.
• Address any corrective actions required by EH&S once your inspection is complete.  You have 30 days from when you receive your inspection report to complete this.
• Submit a .pdf of your EH&S Safety Inspection report and verification that all corrective actions (if required) were addressed to this Google form.

• Implement the policies and protocols found on the Lab & Space Safety for Student Leaders website.
• Assign to an officer or elect an officer to oversee operations and safety in your space.
• Share and review the Lab & Space Safety website with your membership.
• Review the Space Use Agreement Terms & Agreements and house-hold rules about your space with your membership.
• Review, implement, and disseminate policies and information related to space and safety from
  Campus and the School of Engineering to your membership throughout the year.
• Schedule a ‘walk-through’ of your campus space with your Faculty Advisor.
• Complete an EH&S Inspection if you are an organization that resides in the SCC or works with tools,
  equipment, and materials that could cause harm.
• Report any inappropriate activity, theft, accidents, damage to the School and your faculty advisor.

• Assist Executive Board with carrying out responsibilities.
• Complete the ‘Before you Begin checklist’ prior to starting a new activity. Review activities with your
  Faculty Advisor before implementing.
• Identify, create, or update Job Hazard Analysis, review of chemical labels, Safety Data Sheets, and Standard Operating Procedures for any chemicals you are using.
• Create an ‘Authorized-use log’ or record of who has completed the necessary trainings and can have
  access to participate in an activity, use a tool, or handle supplies.
• Designate a location in your work area where all equipment manuals and training logs are easily accessible to those who are using the equipment.
• Provide training to membership before starting activities.
• Create a repository where training tools, curriculum, and authorized-use logs are kept to pass to next
  year’s officers.
• Maintain your campus space and report any issues, accidents, injury, or emergencies.

All members of student organizations have the responsibility to:

• Review the Lab & Space Safety for student organizations website for policy, procedures and resources before starting any activity,
• Review the Space Use Agreement Terms & Conditions if your organization occupies space in the School of Engineering.
• Complete the required EH&S online trainings each year and provide the proof of completion to your organization:
  • Fire & life-saving online training,
  • Shops training
  • Lab Safety Fundamental Concepts
  • General Chemical Safety training
• Complete any specific training on using tools, equipment or handling chemicals offered by your organization before starting an activity.
• Report back any inappropriate activity, missing equipment, or accidents to your officers and project leads.

• Faculty advisors assume ultimate responsibility for the safety of the members of the student organization and the impact on our community of any activity that the organization takes on.
• Faculty advisors will ensure student organizations are in compliance with Space & Safety Protocols on this website and any UCLA Environment, Health and Safety policies. Advisors will help the organization to determine a solution to any activity or situation that is not in compliance.
•  Assist student organization to review activity, and identify tools, equipment, chemicals or substances that they use that requires the creation or adoption of a Job Hazard Analysis, review of chemical labels, Safety Data Sheets, Standard Operating Procedure and implementation of activities.
• Quarterly room inspection of the student organization’s physical space to provide guidance on EH&S space and safety compliance and review activities.
• Advocate with Department or School on behalf of the student organization for resources needed to reduce the hazards and impact on the community associated with their activities.

• Address any violations regarding space & safety incurred by the student organization and ensure
  compliance with Space & Safety Protocols created by UCLA Samueli and EH&S policies on safety
  and managing space.
• Assist in identify summer storage should the room assigned to the student organization be needed
  over the summer for School outreach programs.
• Assign a faculty to review Space Use applications from student organizations (every other year).

Your sponsoring department is your faculty advisor’s department.  The School of Engineering is the sponsor of school-wide organizations such as ESUC, MentorSEAS, and Ambassadors.