APPLICATION DEADLINE IS MONDAY, OCTOBER 28th, 2019, 5:00PM

Questions regarding the 2019-2020 Engineering Scholarships may be directed to ,  however you are highly advised to review the FAQs before hand as answers to commonly asked questions may be found there.

2019-2020 HSSEAS Scholarship Application FAQ

(please read thoroughly)

Eligibility | Application | Supplemental Documents | Notification and Selection

ELIGIBILITY

Who is eligible to apply?

All current undergraduates with Engineering Majors at UCLA are eligible to apply. Specific application criteria ranges for each scholarship. Please refer to the list on the application.

How is class standing determined?

Class level is determined by your total current units, including any current AP or transfer credit that has posted to your account (in progress in the current quarter courses are NOT included in this). You may only apply for scholarships that match your current class level standing. If you have pending transfer or AP credit that have not posted, you may not include it in your total units/class level.

  • 0 – 44.9 (Freshman)
  • 45 – 89.9 (Sophomore)
  • 90 – 134.9 (Junior)
  • 135 + (Senior)

What is the difference between -financial need required- and -financial need considered-?

Financial Need considered: This denotes a Merit-based Scholarship. This means that all students that meet the criteria, regardless of financial need, are eligible. However, the Scholarships Committee will still consider financial need in making their selections.

Financial Need Required:  This denotes a Need-Based Scholarship.  This means that in addition to meeting the other criteria, the student must also have been determined to demonstrate Financial Need. Financial Need is determined by the Financial Aid Office (FAO) using data submitted on the 2017-2018 FAFSA or Dream Act paperwork.  If you did not submit a FAFSA for the 2017-18 academic year (was due March 2nd of 2017), then you can not be considered for scholarships that say “financial need required”.

To summarize, if you submitted a FAFSA or Dream Act paperwork, you may apply to any scholarship for which you qualify, Need based, and Merit based.  If you did not submit a FAFSA or Dream Act paperwork, you may only apply to Merit based Scholarships.

Please note that it is possible that you submitted a FAFSA and for the FAO to determine that you are not eligible for need-based aid, but you would never know if you could be eligible without first submitting the FAFSA.  You may still submit a FAFSA or Dream Act application. Please see the financial aid office website for more information: http://www.financialaid.ucla.edu/Undergraduate/Applying-for-Aid

What if I am…

graduating in F19

Unfortunately, you are not eligible to apply to these scholarships -selection is finalized Winter term and payment is made over Winter and Spring quarter, so Fall 2019 degree candidates are not eligible.

graduating in W20

You are welcome to apply to these scholarships! However, award preference will be given to students who are enrolled full time (minimum 12 units per quarter), and for a full academic year (F19, W20, Sp20), as funds are disbursed over Winter and Spring.

a first year student

You are welcome to apply to these scholarships!  If you don’t have a UCLA GPA yet, we will use your admission GPA from your other school (high school or community college) for the selection. Because the final processing occurs after Fall grades post, we will check your Fall grades before finalizing the selection.  We will also consider extra curricular activities from the previous 2 years

enrolled in less than 12 units

You are welcome to apply to these scholarships! However, please note that you would not be eligible for the scholarships that specifically require applicants be enrolled full time to be eligible (see specific award criteria).

in a non-engineering major in another College/School at UCLA

Unfortunately, you are not eligible to apply to these scholarships, even if you have one of the Engineering minors like Bioinformatics or Environmental Engineering.

an engineering minor

You may apply to these scholarships only if your primary major is also in Engineering.

an international student

You are welcome to apply to these scholarships!  The only limitation is that you are not eligible for awards that say “US citizenship required” or “Financial Need Required (i.e. 2018-19 FAFSA submission)”. You are eligible for all other awards. If you are awarded a scholarship, you will be notified via email to provide additional information via GLACIER. Once the GLACIER documents are updated or received, your award can be processed too.

an undocumented student (AB540

You are welcome to apply to these scholarships and will be considered for all “financial need considered” or Merit awards.To be considered for awards that state Financial Need Required you must complete our scholarships application AND submit the DREAM Application which was due on March 2, 2017.  You may still complete a form if you are interested in being considered for need based aid.  Please do so ASAP! http://www.financialaid.ucla.edu/Undergraduate/Applying-for-Aid

Undocumented students are not officially classified as CA residents by the UC Registrar, even if you live or have lived in California, so you may not be eligible for awards that specifically require California State residency.

The California Dream Act of 2011 – AB130 (effective January 2012), was passed by the State Legislature and signed by Governor Brown which has changed scholarship eligibility requirements moving forward. AB130 allows undocumented students to be eligible to receive private scholarship funds including institutional funds from private donors without citizenship restrictions (students may not receive scholarships funded by state or university registration fees). 

an intercampus visitor or EAP student

Unfortunately, you are not eligible to apply to these scholarships.

an engineering graduate student

Unfortunately, you are not eligible to apply to these scholarships. You should contact your respective department regarding fellowship awards.

APPLICATION

The application deadline is 5:00 P.M., Monday, October 28th, 2019.

Keep in mind that the application is an online, electronic submission. There is the possibility that the system may get overloaded if too many people are logged in at the same time. For this reason, do NOT wait until the last minute to complete your application. Be sure to check over your submission for accuracy and that it is complete before the deadline.   Only you have access to upload your documents.  We don’t have the ability to submit your documents to your application.  Try to upload something early enough that if you run into issues you have time to contact us and get it resolved before the deadline.

Once the deadline has passed, the information on your application at that time is FINAL. NO EXCEPTIONS.  Late or incomplete applications will not be considered.

 

APPLICATION ACCOUNT

Where is the “Submit” button?

There is no submit button. This is an open application. You will be able to log in and make changes up until the deadline. The application status freezes at the deadline and whatever is on there or uploaded at 5:00 P.M., Monday, October 29th, 2018, is your FINAL APPLICATION. NO EXCEPTIONS.

I created an account last year. Do I have make a new one to apply this year?

No. In fact you should simply request a new password if you can not find the creation email from last year. This account will be good for every year until you graduate. The current application will only be active and accessible during the application period from year to year.

May I apply for more than 1 scholarship?

Yes! Please apply for as many scholarships as you are eligible. There is no limit to the number you can apply to and you will be considered for every scholarship for which you meet the criteria, whether you select it or not. Please note that some scholarships (Brian Lewis, Shivakumar, Shun Hing) require additional materials that you must submit to be considered eligible.

What happens if I apply for a scholarship and later change my major, or no longer meet the scholarship requirements?

If awarded a scholarship, you are required to maintain eligibility based on the listed award criteria. If you fail to do so, or have a significant drop in GPA, it will affect your eligibility and could result in withdrawal of the award. If you no longer meet the criteria, you are advised to immediately notify scholarships@seas.ucla.edu so that we can advise you accordingly.

What if I forget my password or the email I used to sign up in the past?

You can send yourself a new password from the application log in. If you forgot what email you used to sign up, send your First and Last name and UID to .

Can I change my password to something easier?

Unfortunately, we do not support that feature at this time. Please flag your initial password email and keep it handy for easy copy and pasting for the log in. If you ever lose it, you may reset and send yourself a new password at any time from the application site.

Can I withdraw my application?

Yes. At any time during the application period, you can log in and withdraw your application (see option at the top of the application page)

Help! I withdrew my application by mistake!

Just log in and reinstate your application at any time during the application period.

Who should I contact if I have questions regarding the application?

Send email to:

SUPPLEMENTAL DOCUMENTS

Can I make changes to my documents once they are uploaded?

No. But you can upload new documents at any time up until the application period ends. Documents attached to your application at 5:00pm on Monday October 30th are your FINAL documents. We do not have access to upload your documents once the application is closed. No late submissions will be accepted. NO EXCEPTIONS.

Do I have to name my documents a certain way?

No. When documents are uploaded, they are renamed in the system. You can name the documents whatever you want for your own files.

Can I upload all my documents at once, or do I have to do it one at a time?

Please upload your documents one at a time. Uploading multiple documents at once time often leads to error messages. Some students have had problems uploading documents while using Explorer. If this occurs, please try another browser. Please double check that the correct documents are uploaded prior to the Deadline.

It is common that a student uploaded their essay twice for both the Essay and ECAR or the ECAR for both the Essay and ECAR. These applications will be marked incomplete.

I’m having some problems uploading my documents. Can I just email them to you with my ID# and name?

No. Email attachments are not an acceptable way to submit your documents. There are no longer any physical applications or documents in our office, and we have no way of manually going into your application account and uploading documents for the reviewers. If you are experiencing technical difficulty, email scholarships@seas.ucla.edu ASAP. Please make sure you give yourself time for us to resolve any website issues BEFORE the deadline.

Do I need to submit a Resume/CV?

No. One less document to update! We would like you to concentrate your efforts on your Autobiographical Statement and your Extra-Curricular Activities Record (ECAR). If you upload a resume instead of an ECAR, your application may be disqualified.

AUTOBIOGRAPHICAL STATEMENT

Your essay should be based upon your personal relationship with the field of engineering.

  • Do not be vague: This is your opportunity to demonstrate your passion for Engineering by referring to specifics from your life: internships, jobs or experiences, etc., that have been formative in guiding you down this path to Engineering.  Be detailed.
  • If you have specified a focus in your studies in the application e.g. ceramics or energy, your essay should talk about this somewhere.
  • It should be well-written with good grammar and punctuation and follow the formatting guidelines specified. The strength of your essay is STRONGLY considered.

Formatting Parameters for the Autobiographical Statement

In order to make sure our alumni reviewers are able to focus on what you wrote, not how it looks, please follow the below formatting guidelines.

  • Your UID ONLY must be listed in the upper right corner of the essay, please DO NOT include your full name anywhere on the essay
  • 1 page, single spaced Use Arial font, No smaller than 11pt font, and
  • Save the document as a pdf prior to upload
  • Once you’ve uploaded your document, open and it an view to make sure that it is the one you want reviewed.

Is there anything I should NOT discuss in my Autobiographical Statement?

You only have 1 page to focus on the prompt, and the essay is the most heavily weighted part of the scholarship application.

  • Please do not focus on finances. We understand that many students are in a situation of financial need. However, financial need is already taken into consideration when reviewing applications based on data provided by the Financial Aid Office.
  • Do not discuss your future and/or goals, without any reference to what you have already accomplished: Feel free to discuss your future plans, but be sure your future plans are well supported by past experiences and choices, as described in your essay.
  • Do not submit or rework the same essay that you submitted in the past. The committee WILL notice and if so, you risk your application being dismissed.  It is okay to use a past essay (UC application or previous scholarship application) as a starting point, but chances are, you have grown and had new experiences in the last year.  Your essay should reflect these changes.
  • Do not submit an essay similar to your friend’s essay: If there are striking similarities between two essays, the committee will notice, and both applicants risk their applications being dismissed.

Do I need to write an Autobiographical Statement for every scholarship?

No. You are only writing one essay that will be considered for all scholarships for which you applied.

Please note that some scholarships require additional materials (essay, letter of recommendation, etc.) that must be submitted to be considered.

How can I get help on my essay?

HSSEAS students are highly encouraged to stop by the Scholarship Resource Center prior to the due date for assistance with your autobiographical statement, in addition to attending the HSSEAS SRC workshop. Please call and make an appointment with them. and please note that week 5 & 6 are very busy at the SRC, so stopping by week 3 & 4 is highly encouraged.

EXTRA-CURRICULAR ACTIVITIES RECORD

This document is meant to highlight any contributions you may have made to HSSEAS, UCLA, or the LA Community as a Bruin Engineer.

  • Please provide the start and end dates of this activity, the name of the group/organization/program/lab through which you served, what position you may have held, and a detailed, but brief description of your accomplishments. List only official school affiliated clubs/organizations/research.
  • Hobbies such as personal coding projects that are not part of an official club or organizations should not be listed.
  • Jobs and internships should not be listed either. Employment is an important experience, but not appropriate for your “Extra Curriculars”.
  • List the most recent involvement at the top and oldest activities at the bottom.

Formatting Parameters for the Extra Curricular Activities Record

In order to help our alumni reviewers evaluate your ECAR as fairly as possible, please use the below template and adhere to the formatting guidelines.

Please use blank form and add rows as needed.

  • Please do not include your full name anywhere on your ECAR.
  • Your UID must be listed in the upper left corner of the ECAR.
  • Please format chart exactly as it is in the example with columns for “Period”, “Organization”, “Position”, “Duties, Activities, Accomplishments”).
  • Use Arial font, no smaller than 11 pt
  • Save the document as a pdf prior to upload
  • Once you’ve uploaded your document, open and it an view to make sure that it is the one you want reviewed.

Click to see Sample ECAR

What if I am a new student and I haven't had a chance to really join a club at UCLA yet? What should I list on the ECAR?

If you are in your first or second year at UCLA, the committee will review EC activities from the past two years, including activities at previous colleges/universities or high school. Note that activities at UCLA may be given more weight. Be sure to separate activities at high school or community college from the UCLA activities, and list most recent activities at the top. Again, only activities that are part of an official club/organization should be listed – not hobbies, jobs, or internships..

(Not offered 2018-2019) SHUN HING CHARITY EDUCATION FUND SCHOLARSHIP ESSAY CRITERIA 

(only applicable if you are specifically applying to this award)

Please upload the best essay expanding on your experience working, studying, or living in Hong Kong. Think about your experience. How has your time there influenced your life and/or decision to study Engineering. Format similar to Autobiographical Statement as described above (no names, uid only, etc.)

BRIAN J. LEWIS ENDOWMENT SCHOLARSHIP ESSAY CRITERIA

(only applicable if you are specifically applying to this award)

Please upload the best essay expanding on an aspect of professionalism in engineering. Think about what professionalism in engineering means to you and pick an aspect. Format similar to Autobiographical Statement as described above (no names, uid only, etc.)

SHIVAKUMAR ENDOWED SCHOLARSHIP IN COMPUTER SCIENCE

LETTER OF RECOMMENDATION

(only applicable if you are specifically applying to this award)

Letters of recommendation can be dropped off at 6426 Boelter Hall, Attn Alina Haas, or emailed directly to ahaas@seas.ucla.edu by the application deadline.

NOTIFICATION AND SELECTION

The process is extremely competitive! We anticipate roughly 500 applications for just 100 scholarships this year, ranging in award amounts of $200 to $12,000. Total scholarship monies available for award is over $400,000. You should take the time to ensure your application is as strong as possible. Little things like grammar and punctuation are taken into account when reviewing essays, as well as whether or not the applicant followed the application guidelines/instructions.

Who reviews my application? What is taken into consideration when choosing scholarship recipients?

The OASA Scholarship Review Committee comprised of HSSEAS Alumni and Staff review the applications. Items taken into consideration are: strength of essay, academics, financial need, extra-curricular activities/leadership roles and specific donor criteria. Keep in mind that the ideal applicant should be well-rounded. I.e., a student should be able to maintain a good GPA while pursuing research, relevant work/internship opportunities and involvement with extra-curricular activities.

When will students be notified if they have received an award or not?

Notification will be sent out by the end of February.

If I win an award, when will it be paid out? Will I get a check?

If selected, awards will be applied to students’ BAR accounts evenly over Winter and Spring Quarters (exception: Winter Degree Candidates will receive their award in full for Winter Quarter).

Scholarships will be applied to any remaining balance on your BAR account and any remainder will be issued as a check to the student. As the final processing happens after Winter fees are due, students receive some sort of check in Winter quarter, but in Spring, the award applies directly to Spring fees and no check is issued.

Note for possible payment delays:

  • Students with an F-1 Visa must complete and submit GLACIER tax documents in order for their award to be paid out.
  • Students for which Financial aid needs to shuffle items in your financial aid package to accommodate this award may take a little longer to process.

How do I know if I need to submit any GLACIER documents? Where do I get them?

You’ll receive an email letting you know that your GLACIER profile has been initiated and to look for an email with further instructions. After you complete and submit those documents, please notify so that your final payment processing paperwork can be submitted.

Is there anything else I need to do if I am selected for an award?

Yes. You will be asked to complete a questionnaire, write a thank you note, and attend a brunch with the donors. The brunch usually happens in April. Details will follow from External Affairs. These activities are required and do much to ensure these awards continue to be available for you and other students in subsequent years.  Failure to complete this follow up may result in having to return the award money and becoming ineligible for future scholarship opportunities.