Commencement Home

[Information contained at this site may be subject to change]

COMMENCEMENT 2018

for students in
UCLA Engineering
Henry Samueli School of Engineering and Applied Science (HSSEAS)

This is the sole Ceremony for all majors and degrees within the School of Engineering

*tentative date and time*
Saturday, June 16, 2018

Pauley Pavilion
12:30 PM

 
Commencement Day Program
Webcast/Live Stream for 2018 (not yet active)

(includes information for students, faculty, guests)

 Tickets for students participating and their guests will be required
This is the ONLY ceremony for UCLA Engineering/Henry Samueli School of Engineering and Applied Science (HSSEAS)  and it encompasses undergraduates (BS) and graduates (MS, ENGR, PhD).
Do not confuse this with the The College Commencement, which is intended for students with majors in The College of Letters and Science.

 

Please read about eligibility AND tickets first:

Other Commencement Related Information:

 

 

GUEST INFORMATION

Welcome Parents, Families and Friends 

Specific to the HSSEAS Commencement Ceremony all guests will need a ticket to gain entrance into the venue.
Children who will be needing a seat must have a ticket. Otherwise, no ticket is needed if the child will be sitting on someone’s lap.  Seating is general admission on a first come basis.

Doors to Pauley Pavilion (Tentative venue) are expected to open one hour prior to the start of the ceremony around 11:30 a.m.
The UCLA Engineering ceremony will begin promptly at 12:30 p.m.
Please feel free to visit the Ceremony Day Program for length of ceremony and timeline

Family and Guests we also ask you to review the following before entering the campus and venue:

After reviewing the above we suggest you leave these items at home or in your car, a “stroller check” will be located at the main entrance to the venue for your convenience.  For more details refer to https://www.commencement.ucla.edu/parents

 

INVITATIONS

We no longer send invitations.

Eligible students will begin receiving commencement information in early April.  In order to be part of the notices, please make sure you are eligible to participate in the ceremony and review the official commencement site.  Students need to make sure they have an updated and correct official email address on record with the Registrar’s Office to ensure they receive time sensitive commencement notifications (AND make sure you are checking spam filters).  Notices and updates will be coming from the Office of Academic and Student Affairs and they will be posted on MyUCLA.

PARKING AND PERMIT INFORMATION

Coming to Campus and Parking – In preparation for your arrival on the day of, please review in advance the Commencement General Parking and Directions.  Information including posted Parking and Venue Maps and DP Permit Parking.  We advise you give yourself ample time to arrive on campus, park, and walk from parking to the venue – keeping in mind there will be multiple ceremonies taking place so expect crowds.

Guests are advised to review UCLA Campus Security and Safety as well as Pauley Pavilion’s Enhanced Security Procedures, including their clear bag policy.
Parking for the HSSEAS Commencement will be available in parking structures 4, 6, 7, 8 and 9. Valid (not expired) student, faculty and staff permits will be valid on Commencement Day. There is a $12.00 fee (subject to change) per vehicle for those who do not have a student, faculty or staff parking permit.

Parking permits may be

  • preordered by the student through MyUCLA during the initial ticket ordering process
  • beginning *TBD* purchased at Parking Services in the Strathmore Building;
  • beginning *TBD* purchased at the Central Ticket Office (CTO); or
  • on the day of the ceremony, purchased at a Parking and Information Booth, or from a parking attendant at any parking structure.

Students who preorder parking permits during the initial ticket ordering process are automatically charged.
Please review billing information in advance. 

Parking permit types (prices are subject to change):
  • $12 per vehicle – a (standard) Commencement parking permit
  • $6 per vehicle – a DP (disabled placard) Commencement parking permit for vehicles displaying a Department of Motor Vehicles (DMV)-issued disabled person placard or plate. Both the DP parking permit and DMV-issued DP placard MUST be displayed.

PERSONS WITH DISABILITIES

If you are inviting a guest who needs special assistance to attend Commencement, please review Disability Access at UCLA.

You may also contact the Office for Students with Disabilities at A255 Murphy Hall to ask your questions or for further information. Sign language interpreters for students are available upon request with two weeks advance notice.

Degree Candidates needing special assistance should also contact   and outline their needs so we can determine how to best assist you.

 

 

 

COMMENCEMENT PRINTED PROGRAM

The 2017-2018 Commencement printed program will list the names of the following undergraduate and graduate engineering students:

SUMMER 2017 degrees conferred
FALL 2017 degrees conferred
WINTER 2018 degrees conferred
SPRING 2018 degree candidates*

*Spring 2018 degree candidates, in order to get your name in the printed program AND be activated for commencement ticketing, please review all the information under eligibility.

Summer 2018 and Fall 2018 students are not automatically invited nor listed in the 2017-2018 printed program.  These students are part of the next academic year, 2018-2019 academic year.  Summer 18 and Fall 18 students may request to “walk” in the ceremony by filing a Special Request Form.  Information about Special Request will be forthcoming in April, 2018 (Spring quarter, week one).

CURRENT DRAFT OF THE 2017-2018 PROGRAM NAME LISTINGS: (not yet available)
Bachelor of Science – BS (not yet available)
Master of Science – MS (not yet available)
Doctor of Philosophy – PHD (not yet available)

The printed program does not include students with privacy/FERPA restrictions nor does it include Summer 2018 or Fall 2018 degree candidates who request to “walk” this year. 

Other *VERY* important items related to the printed program:

  • NAME LISTING – We print a student’s official name on file with the University Registrar’s Office.  Please check your name by Friday, March 16, 2018 to ensure we have the most accurate name listing.  If your name has changed or is misspelled, file a name change form at the Registrar’s Office no later than Friday, March 23, 2018 (by end of W18 quarter) to ensure we get your correct name and updated records on time.
  • FORMAT NAME – If your name listing is correct, but you have a formatting issue, such as “Mcalexander” should be “McAlexander” or “Oleary” should be “O’Leary” then please notify us at with the subject heading: Commencement Printed Program and include your name, 9 digit UCLA UID, degree candidacy term, and your degree type (e.g. BS, MS, PHD).
  • PRIVACY RESTRICTIONS/FERPA – Review your privacy/ferpa restrictions to be certain that we are able to print/publish your name in the Commencement printed program publication.  Otherwise, we can not list you.  We would need an authorization form in order to include your name.  Please fill out the attached form and send to seascommencement@seas.ucla.edu.
  • PROGRAM COPY REQUEST – All students in attendance at this year’s ceremony will receive a copy of the printed program.  If you are not attending and  you wish to order a copy of the printed program for yourself, please submit the following to seascommencement@seas.ucla.edu
    NAME, UID, MAJOR, DEGREE TYPE (BS, MS, PHD), TERM (FALL 2017), MAILING ADDRESS.
    We automatically send 2 (two) copies for every request.  If you need more than 2 copies, let us know when you contact us.
    We will mail these out the week AFTER the engineering ceremony.

Summer 2018 and Fall 2018 candidates who are approved to “walk” in the ceremony (see section Who is Eligible?) will NOT be listed in the printed 2017-2018 program; however, their NAMES WILL BE ANNOUNCED during the ceremony as you cross the stage.  Summer 2018 and Fall 2018 degree recipient names will be listed in the following year’s printed program (unless they have a privacy restriction!).

HOTEL INFORMATION

For Hotel  information go to Hotel and on campus Dining  and Restaurant Information.

YOUR DIPLOMA

It is not possible to process final grades and prepare degree lists for our Spring 2017 candidates in time to present diplomas at Commencement. Diplomas will be available three to four months after the degree award date.

Please visit the Diploma FAQ available at the Registrar’s Office to review information pertaining to obtaining your diploma in person (no fee) or by mail (with fee) approximately seven weeks after the end of your final term. Consequently, you should notify the Registrar at 1113 Murphy Hall if there is any change in address after you graduate. You may also change your mailing address directly via MyUCLA.

For up-to-date diploma availability information, call the Diploma Hotline at (310)825-8883.

NOTE: The name printed on your diploma will be your official name on file with the University Registrar’s Office.  Please check your name!!  If your name has changed or is misspelled, file a name change form at the Registrar’s Office to ensure official records are updated appropriately.

 

VISA LETTER REQUEST

I need to obtain a letter for visa purposes in order to invite family members to the Commencement Ceremony, what do I need to do?

International Students (J1 or F1 visa holders)

International Students (typically hold an F1 or J1 visa) who need to obtain visa letters to invite family members to Commencement should begin with the Dashew Center for International Students and Scholars (DCISS).

DCISS requires confirmation of degree completion from your School/department as part of the visa letter process. Therefore, prior to contacting DCISS please verify you actually meet eligibility to participate in Commencement.

Domestic Students (US Citizen or Permanent Resident)

Domestic Students (Permanent Resident or Citizens of the United States) who need to obtain visa letters to invite family members to Commencement should begin with the Office of Academic and Student Affairs (OASA).

OASA requires you do the below two steps to initiate the visa letter process.

  • STEP 1:  verify you actually meet eligibility to participate in Commencement

 

  • STEP 2: Submit necessary information to OASA so we can create the invitation letter.
    Submit information  at: Visa Letter Request for Domestic Students (NOT ACTIVE).

Please allow 5 business days for the visa letter after submission (granted you meet Step 1).  You will receive an email notification when the letter is ready for pick-up at 6426 BH.  You must present a UCLA Bruin ID or other relevant identification for pick-up.


CONTACT AND OTHER QUESTIONS

Questions about the ceremony not covered here can be directed to the Engineering Commencement team via MyUCLA Message Center.

For Students – MyUCLA Message Center.

For the general public, Family and guests – Message Center

 

UCLA Commencement Home Page


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