Summer Session and Transfer Course Equivalence

Course Evaluation Request Form

IMPORTANT

• If you have a total of 105 or more quarter units of credit, you WILL NOT get credit for any course taken at a community college. You may only receive credit for courses completed at 4 year schools.
• HSSEAS students who need or want to repeat a UCLA course must repeat the course at UCLA.
• You must submit transcripts, AP credit, and evaluation materials no later than the end of the first term at UCLA after completing the work, for credit to be applied to HSSEAS degree requirements.
• Of the last 48 units completed for the B.S. degree, 36 must be earned in residence in HSSEAS on this campus.
• UCLA Extension courses cannot be taken for degree credit.  Please see this memo from Associate Dean Wesel.

For the HSSEAS General Education requirement, students following Fall 2005 or later requirements:

The link below lists courses acceptable for all Foundations areas at a number of community colleges.
http://www.college.ucla.edu/up/counseling/articulations/articulationlist2.htm
If your school isn't on the list, keep going...

For all engineering students:

How to use ASSIST

ASSIST (www.assist.org) has information about the transferability of lower division courses from California community colleges to UC campuses. The codes below tell how courses may be used toward your GE requirement. It is not necessary for a course to be an exact equivalent of a UCLA course to be acceptable as a GE.

Go to ASSIST (www.assist.org)

Click on the school you wish to attend [continue]
Click on UC transferable courses [continue]
Choose a department, or "all departments" [continue]

If you're not sure, submit a Course Evaluation Request form.

For Cal State campuses, UCs, or other schools for which HSSEAS does not maintain an articulation agreement, or if you're not sure whether the course you want will count, submit a Course Evaluation Request form.

IMPORTANT EXCEPTION! HSSEAS does not accept courses in Logic or Critical Thinking as GEs

LOWER DIVISION Math, Physics, Chemistry, Life Science, Programming, Statistics

For CA community colleges, most of this information is on ASSIST (www.assist.org). NOTE! At many schools a combination of courses is required to satisfy one UCLA course.

For lower division Math, Physics, Chemistry, Life Science or Statistics courses which do not appear on the ASSIST website that you'd like evaluated, please submit a copy of the course outline or syllabus (including topics covered and textbook(s) used) to the respective undergraduate counseling office of the Math, Physics, Chemistry and Biochemistry, Life Science or Statistics department as appropriate.

*Math - go to 6356 Mathematical Sciences Building
*Physics - go to 1-707A Physics and Astronomy Building
*Chemistry -  go to 4006 Young Hall

*Life Science - go to 2305 Life Sciences Building

*Statistics - go to 8117A Mathematical Sciences Building

If the course(s) are deemed equivalent, obtain written verification of this from the department office and submit the verification, along with your name and student I.D. number, to 6426 Boelter Hall.

Go to ASSIST (www.assist.org)

Under "Select an institution" choose the school you want to attend [continue]
Under "Agreements between two campuses" select UCLA [continue]
Under "By Major" select your major [continue]

For Cal State campuses, UCs, or other schools for which HSSEAS does not maintain an articulation agreement, submit a Course Evaluation Request form, and the results will be emailed to you.

Evaluation of Engineering and Computer Science courses

HSSEAS students who need or want to repeat a UCLA course must repeat the course at UCLA

If you are near graduation and trying to find a course to complete your degree requirements, review the degree audit procedures FIRST and keep the degree auditor informed about what you are planning.

****Already approved and evaluated engineering coursework: 

Click here to see Engineering and Computer Science (and some other) courses that have already been evaluated.

ASSIST (www.assist.org) also includes a few engineering core courses that you may take if you have less than 105 units when you take begin taking the course (s).

If the course you want has not been approved for HSSEAS credit, submit a Course Evaluation Request Form, with all the required information, and the results will be emailed to you after the evaluation is complete. Allow at least 3 weeks for evaluation of engineering/ CS courses. Evaluations for summer session courses are emailed when completed.

You will need a detailed course syllabus, including (if possible) the name and author of the text to be used.

You may be able to get this information from the web, or you may need to contact the other school.

Unless it is unusually detailed, the catalog description will not be sufficient for an official evaluation.

Click here for a sample of a detailed course syllabus

The form will provide spaces for you to include the following required information:

1. your UCLA student ID number and email address
   
2. the department and course number from the school where the course was taken,
   
3. the name of the school where the course will be taken,
   
4. and the UCLA course you think it might be equivalent to,
   Submit this information in HARD COPY to 6426 Boelter Hall.
   

 *Due to the high volume of course evaluation requests OASA has been receiving, students are limited to submitting a maximum of four courses for evaluation at a time.*

Course Evaluation For Newly Admitted Transfer Students

Evaluation deadlines:  There is really no "deadline", per se; however, the sooner you provide the information, the sooner you will find out the result of the evaluation.  Thus, you will be able to decide upon the courses you will need to take.

Engineering and Computer Science Courses
Engineering/CS courses from CA community colleges that have already been evaluated may appear on ASSIST (www.assist.org). Click here to see additional Engineering and Computer Science courses, particularly those from 4 year schools, that have already been evaluated.

If your HSSEAS counselor told you to bring a syllabus for evaluation, or if an Engineering/CS course you took has not already been approved for HSSEAS credit...

You will need a course syllabus, including details of the topics covered and (if possible) the name and author of the text used.

You may be able to get this information from the web, you may have received it from your instructor, or you may need to contact your previous school.

Unless it is unusually detailed, the catalog description will not be sufficient for an official evaluation.

Click here for a sample of a detailed course syllabus.

For courses to be evaluated, obtain a Course Evaluation Request form
from the counter in 6426 Boelter Hall or print one from the web version.
The form will provide spaces for you to include the following required information:

1. your UCLA student ID number and email address
   
2. the department and course number from the school where the course was taken,
   
3. the name of the school where the course was taken,
   
4. and the UCLA course you think it might be equivalent to
   Submit this information in HARD COPY to 6426 Boelter Hall

Allow at least 3 weeks for evaluation of engineering/CS courses.

General Education Courses
If you attended a California Community college, ASSIST will tell you whether a particular course counts as a GE or not.

If you attended any other school, or if you believe your credit needs to be adjusted, bring a course syllabus/outline or catalog description to Chauncey Isom in 6426 BH.

Credit for writing courses (English 3 and 4W) is determined by the Office of Undergraduate Admissions in 1147 Murphy Hall.

UC Education Abroad Program and Non-UC Education Abroad Programs

UC Education Abroad Program:

Consult with the EAP Office and/or web site about your options (i.e. where can you go to take engineering/CS courses, or GE courses, courses for an approved minor, or courses for your own interest, etc)

When you have a plan and are ready to start the application process:

1. Get an Academic Planning Form (and other application materials if appropriate) from the EAP office.
   
2. Look for courses that you could take while abroad at https://myeap.eap.ucop.edu/Galileo/service/coursecatalog/Coursecatalog.aspx or the foreign university’s web site and print a detailed course description for each course you want to take.
   
3. Review your requirements and plan courses, including the UCLA equivalents (or approximate equivalents) for courses you plan to take while on EAP. If you need assistance, schedule an appointment with your HSSEAS academic counselor, in 6426 BH.
   
4. Fill out the Academic Planning Form and bring to your academic counselor in 6426 BH for approval. Please expect that it will take several days for your counselor to review, so plan accordingly.
   
5. Submit your detailed course descriptions with a copy of the approved Academic Planning Form to Chauncey Isom in 6426 BH for evaluation. A completed Course Evaluation Request form should be attached to the detailed course outline(s).
   
6. Submit all required paperwork to the EAP Office.
7.  *Returning from EAP* - Credit for courses taken abroad will be automatically posted to your URSA-accessible Degree Progress Report (DPR) or Degree Audit by Undergraduate Admissions, however this may take up to two months.  You are advised to contact the engineering credit evaluators at course_eval@ea.ucla.edu when the credit appears on your DPR or Degree Audit so that engineering may appropriately update credit for approved course evaluations or petitions submitted to HSSEAS/6426 BH.

Non-UC Education Abroad Programs:

Students who wish to study abroad in non-UC Education Abroad Programs should:

• Visit the International Education Office (http://www.ieo.ucla.edu/nonucprograms/ B-300 Murphy Hall) for information.

• Note that due to HSSEAS' inability to confirm the transferability of non-UC EAP study abroad coursework prior to completion, HSSEAS does NOT evaluate such coursework for HSSEAS credit until the coursework has been completed and a record of such appears on the student's URSA-accessible degree progress report (DPR) or Degree Audit.  Students are cautioned of the possibility that non-UC EAP study abroad coursework may not be accepted as transferable and thus not applied to their degree requirements.

Evaluation of GE courses takes about a week. Evaluation of engineering/CS courses takes at least 3 weeks and in some cases may be tentative. In such cases, final evaluation will be based on course materials provided by you after you complete the course. You will get an email when the evaluation is done. While you are abroad, direct questions about courses to chauncey@ea.ucla.edu.

*Due to the high volume of course evaluation requests OASA has been receiving, students are limited to submitting a maximum of four courses for evaluation at a time.*

NOTE: No more than 5 courses completed while on UC-EAP or non-UC EAP may be applied to major requirements (i.e. engineering, computer science, technical electives from other departments)

Effective for students studying abroad during 2005-2006 and later

QUESTIONS and SPECIAL PROGRAMS

See an academic counselor in 6426 Boelter Hall. Please bring whatever information you think will be helpful, such as Summer Session Bulletins, web addresses, course descriptions, etc.

When you complete your summer (or other transfer work, such as EAP) have the transcript sent to:
Erkki Corpuz
UCLA HSSEAS OASA
6426 Boelter Hall
405 Hilgard Ave
Los Angeles, CA 90095-1601

Undergraduate Admissions will post the course credit to your DPR or Degree Audit automatically.  However, this can take a while.  You should contact the engineering credit evaluators at course_eval@ea.ucla.edu when you see that the credit appears on your DPR or Degree Audit. Then the HSSEAS credit evaluators will update our records with any course evaluations or petitions we have approved for the courses taken.

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