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Commencement (Home Page)

[Information contained at this site may be subject to change]

 

UCLA Engineering 
Henry Samueli School of Engineering and Applied Science

This is the sole Ceremony for all majors and degree award in the School of Engineering.

Commencement 2015
Saturday, June 13th 
Pauley Pavilion
12:30PM

 

Webcast/Live Stream

 

Commencement Day Program 

(includes information for students, faculty, guests)

 

 New Pauley Commencement


THIS IS THE ONLY CEREMONY FOR 
THE HENRY SAMUELI SCHOOL OF ENGINEERING AND APPLIED SCIENCE (HSSEAS)


 

Tickets for degree candidates and guests will be required and limited.  There is no charge for the tickets at this time.  Ticket ordering will be conducted on-line through MyUCLA during the Spring Quarter and it is imperative that students use the on-line system to: (a) register their intention to participate in the HSSEAS Commencement Ceremony; and (b) order guest tickets.  This is the ONLY ceremony for the School of Engineering and it encompasses undergraduates (BS) and graduates (MS, ENGR, PhD).  Please read the eligibility link and other quick links below for further information.




 

GUEST INFORMATION

 

Welcome Parents, Families and Friends - for details on what to expect when arriving on campus - click here

 

Specific to the HSSEAS Commencement Ceremony all guests will need a ticket to gain entrance into the venue.  Children who will be needing a seat must have a ticket. Otherwise, no ticket is needed if the child will be sitting on someone's lap.

Please also make sure you read information about what items you may bring and Campus Security and Safety for all.
 
 

INVITATIONS

Commencement invitations and information will be sent out electronically to eligible students in late April/early May.  Students need to make sure they have an updated and correct official email address on record with the Registrar's Office to ensure they receive time sensitive commencement notifications (AND make sure you are checking spam filters).   

Notices and updates will be coming from seascommencement@seas.ucla.edu (make sure this contact does not go to your spam filters).


PARKING INFORMATION

Coming to Campus and Parking

Parking for the HSSEAS Commencement will be available in parking structures 4, 6, 7, 8 and 9. Valid (not expired) student, faculty and staff permits will be valid on Commencement Day. There is a $12.00 fee (subject to change) per vehicle for those who do not have a student, faculty or staff parking permit. Students can also use MyUCLA to buy pre-paid parking permits for their guests when placing orders for tickets to the Commencement ceremony. The fees for pre-paid parking permits are assessed when permits are ordered  and are automatically billed through your BAR statement. No refunds are possible. Students are charged for parking permits whether or not they are picked up.


PERSONS WITH DISABILITIES


If you are inviting a guest who needs special assistance to attend Commencement, please refer to Disability Access at UCLA here.

You may also contact the Office for Students with Disabilities at A255 Murphy Hall to ask your questions or for further information. Sign language interpreters for students are available upon request with two weeks advance notice.

Degree Candidates needing special assistance should also contact  seascommencement@seas.ucla.edu and outline their needs so we can determine how to best assist you.



What items can I bring to the ceremony?

Graduates and candidates are welcome to bring a small bag or purse,  hand held camera, but 
no backpacks or large items into the venue.  Please carefully read campus safety and security guidelines.

Engineering encourages you to limit items and keep them small enough to be held in pockets. Keep in mind there is no storage location at the event and items are commonly left behind or lost in the excitement. 

Commencement is filled with excitement and tradition. It is a special time for you to share your achievements with your family and friends and with University faculty and administrators.
So that all present may safely enjoy and fondly remember your Commencement, we remind you
that:

NO alcoholic or carbonated beverages, bottles/ cans/coolers of any kind, balloons/inflatable items (i.e. beach balls), spray cans or any item to be thrown/tossed or that may distract from the ceremony, be brought to the venue. Staff has been advised to remove such items from you. In order to ensure your safety and the safety of others, any individual whose behavior becomes potentially harmful or interferes with the Ceremony may be required to leave the ceremony so please be safe.

Guests, for your safety and comfort as well as the safety and comfort of other guests, UCLA does not allow the following items in the venue:  

  • Signs or banners
  • Umbrellas
  • Strollers
  • Tripods
  • Noisemakers
  •  We suggest you leave these items at home or in your car, a “stroller check” will be located at the main entrance to the stadium for your convenience.

    For more details refer to https://www.commencement.ucla.edu/parents

    Thank you for your cooperation and understanding.


    COMMENCEMENT PRINTED PROGRAM

    The 2014-2015 Commencement printed program will list the names of the following undergraduate and graduate engineering students:

    Summer 2014 degrees conferred
    Fall 2014 degrees conferred
    Winter 2015 degrees conferred
    Spring 2015 degree candidates*

    *Spring 2015 degree candidates, in order to get your name in the program AND be activated for commencement ticketing, please follow steps outlined under eligibility.

    Summer 2015 and Fall 2015 students are NOT listed in the 2014-2015 printed program.  These students are part of the next academic year, 2015-2016.  However, these students may be eligible to participate ("walk") in the ceremony.  Please file a Special Request Form per instructions outlined under eligibility.  

    Other *VERY* important items related to the printed program:

    • NAME LISTING - The name listing will be your official name on file with the University Registrar's Office.  Please check your name!!  If your name has changed or is misspelled, file a name change form at the Registrar’s Office no later than Monday, May 5th to ensure we get updated records on time.  
    • FORMAT NAME - If your name listing is correct, but you have a formatting issue, such as "Mcalexander" should be "McAlexander" or "Oleary" should be "O'Leary" then please notify us at seascommencement@seas.ucla.edu with subject: Commencement Printed Program
    • PRIVACY RESTRICTiONS - Review your privacy restrictions to be certain that we may print your name in the Commencement printed program publication.  Otherwise, we'll need an e-mail authorization to include your name*.
    • PROGRAM COPY REQUEST - If you wish to order a copy of the printed program for yourself, please submit the following to: seascommencement@seas.ucla.edu, NAME, UID, MAJOR, DEGREE TYPE (BS, MS, PHD), TERM (Winter 2015), MAILING ADDRESS.  We automatically send 2 copies for every request.  If you need more than 2 copies, let us know in the e-mail.  We will mail these out the week AFTER the ceremony.

    *E-mail authorization to print your name in the program is required if you have a Privacy Release restriction.  A privacy release code that you have entered with the University will affect availability of graduation information. If you requested Code N (No Public Information), your name will NOT appear on the HSSEAS Commencement Program unless you submit an e-mail authorization to the Office of Academic and Student Affairs (OASA).

    Submit your e-mail authorization to:

    seascommencement@seas.ucla.edu

    and include the below information:

    UCLA UID# (no dashes please! ex: 100200300): 
    First Name (official name):
    Last Name (official name):
    Major:
    Degree Term (ex: Sp14):
    Degree Type: (B.S., M.S., or Ph.D.):
    MESSAGE: YES, I authorize OASA to publish my name in the HSSEAS printed program.

    Summer 2015 and Fall 2015 candidates who are approved to take part in the ceremony (see section Who is Eligible?) will not be listed in the printed 2014-2015 program; however, their NAMES WILL BE ANNOUNCED during the ceremony as you cross the stage.  Summer 2015 and Fall 2015 degree recipient names will be listed the following year's printed program (unless they have a privacy restriction! Students may contact the HSSEAS Office of Academic and Student Affairs in June 2016 for a copy of that year's Commencement Printed Program.)


    HOTEL INFORMATION

    For Hotel  information go to Hotel and on campus Dining  and Restaurant Information.

    YOUR DIPLOMA

    It is not possible to process final grades and prepare degree lists for our Spring 2015 candidates in time to present diplomas at Commencement. Diplomas will be available three to four months after the degree award date. 

    Please visit the Diploma FAQ available at the Registrar's Office to review information pertaining to obtaining your diploma in person (no fee) or by mail (with fee) approximately seven weeks after the end of your final term. Consequently, you should notify the Registrar at 1113 Murphy Hall if there is any change in address after you graduate. You may also change your mailing address directly via MyUCLA. 

    For up-to-date diploma availability information, call the Diploma Hotline at (310)825-8883.

    NOTE: The name printed on your diploma will be your official name on file with the University Registrar's Office.  Please check your name!!  If your name has changed or is misspelled, file a name change form at the Registrar’s Office to ensure official records are updated appropriately.

      

    VISA LETTER REQUEST- I need to obtain a letter for visa purposes in order to invite family to the Commencement Ceremony, what do I need to do?


    International Students (J1 or F1 visa holders)

    International Students (typically hold an F1 or J1 visa) who need to obtain visa letters to invite family members to Commencement should begin with the Dashew Center for International Students and Scholars (DCISS).  
     

    DCISS requires confirmation of degree completion from your School/department as part of the visa letter process. Therefore, prior to contacting DCISS please verify you actually meet eligibility to participate in Commencement.

     

    Domestic Students (US Citizen or Permanent Resident)

    Domestic Students (Permanent Resident or Citizens of the United States) who need to obtain visa letters to invite family members to Commencement should begin with the Office of Academic and Student Affairs (OASA). 

    OASA requires you do the below two steps to initiate the visa letter process.

    STEP 1:  verify you actually meet eligibility to participate in Commencement

    STEP 2: Submit necessary information to OASA so we can create the invitation letter.  Submit information here  

    Please allow 5 business days for the visa letter after submission (granted you meet Step 1).  YOu will receive an email notification when the letter is ready for pick-up at 6426 BH.  You must present a UCLA Bruin ID or other relevant identification for pick-up.

    Other Questions

    Questions about the ceremony not covered here can be directed to seascommencement@seas.ucla.edu

     

    UCLA Commencement Home Page


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